Part III. Manage Sets of Books and Data
3. Select the Tax Method, Logo, and check your Date and Currency format.
a. Tax Method - VAT/GST/Sales Tax Registration certificate wil indicate the method you are
registered (i.e. Invoice based or Payments (Cash) based). (Only if you are registered for
b. Due Account - You need to select an account, if Payments (Cash) based Tax method is
selected. (Only if you are registered for VAT/GST/Sales Tax).
c. Company Logo - You may load a Company picture logo to be displayed on your documents, if
you are trading in Stock Items or wish to generate Documents (Invoices, Credit Notes, Quotes,
Purchases, Goods Returned and Orders).
d. Currency Symbol - The currency symbol to be displayed in TurboCASH (e.g. R for Rands; £ for
Pounds or $ for Dol ars).
e. Date Format - Check and edit the date format in which you wish to enter and view data in
4. Setup screens (Most of these Setup procedures are already preset if you have used one of the template
Set of Books):
a. Reporting Dates - The Start date of your financial year, and the number of accounting periods in
your financial year. This is usual y 12 - for the 12 calendar months of a financial year.
b. Batch Types - The journals you will be using to enter your transactions and post the transactions
to the ledger. The most commonly used Batches are:
Petty Cash Journal
You may add any additional batch types or journals to suit your own requirements.
Should you have more than one bank account, you need to create a bank account
for each of the additional bank accounts.
c. Groups - Up to two Reporting Groups for Accounts, Debtors, Creditors, Stock Items and
d. Financial Categories - Link your Account Groups to Financial Categories (Assets, Capital,
Liabilities, Income and Expenses).
e. Statements - If you have debtors, you may specify the message to be displayed on Statements.
You may also set the paper type and the page setup for dot-matrix printers.
Internet (Optional) - Set the Internet to enable you to send reports via E-mail or Fax. This is
optional for those users who have a valid e-mail address and an Internet Account with an Internet
Service Provider (ISP).
g. Access Control (Optional) - Create passwords for users and al ocate functions to each user.
h. Salespersons - Add the salespersons that wil be creating Invoices, Credit Notes and Quotes.
Documents - Al the Documents start with IN000001 (Invoices), CR000001 (Credit Notes),
QU000001 (Quotes), PU000001 (Purchases), GR000001 (Goods Returned) and OR000001
You may change the number to suit your own requirements. You may check the
Batches, Headings, Messages for each of these documents and set the defaults for
the Page Setup.
Stock Information - Define your stock units, define up to three (3) selling prices, and set your
Cost of Sales Parameters.
90 - The Complete TurboCASH Reference Guide