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INTRODUCTION TO TurboCASH
WHAT IS NEW IN TurboCASH 3.7?
  
New in this Version of TurboCASH New in previous Versions of TurboCASH
  1. TurboCASH Maintenance
  2. Translation
  3. Access Control
  4. Context Menu for Batch (Journal) Processing Options
  5. New Options to generate Batch Type Reports for Posted Batches (Journals)
  6. Improved Trial Balance Options
  7. Display of Unposted Debit and Credit Totals
  8. Improved Options for Lookup facilities
  9. Backup File Names include System Date and Time
  10. Default Account for Debtor and Creditor Accounts
  11. Due Days for Debtor and Creditor Accounts
  12. Option to Pay Creditor Accounts
  13. Generate Debtors Age Analysis Reports for Debtor Groups
  14. Reverse Posted Batches (Journals) and Documents
  15. Option to Update Documents to the Ledger Automatically
  16. Improved Bank Reconciliation
  17. Improved Bank Reconciliation with Bank Statement Files
  18. Option to Round-off Document Totals
  19. Barcode Types for Stock Item Labels
  20. Improved Stock Reports
  21. Option to include unposted documents on Stock Item Reports
  22. Improved Point-of-Sales Access and Security
  23. Option to Clear/Reset a Set of Books with Balances
  24. Windows™ 2004 Colour Scheme
  25. OSCommerce Plug-in
  26. New Features in Previous Releases
  1. TurboCASH Maintenance
  2. Translation
  3. Customise Language
  4. 4-Digit Account Codes
  5. Access Control
  6. Advanced Batch or Journal Setup / Configuration
  7. Font - Inclusive / Exclusive of Tax in Batches
  8. Backup to Zip File or Restore from Zip File
  9. Restore a Set of Books from a Remote Network Server
  10. Point-of-Sales
  11. Data Storage and Display
  12. Transactions Reports for Specific Groups
  13. Serial Tracking
  14. XML Import / Export
  15. TurboCASH Data Exchange File Export / Import
  16. Improved Technology for Plug-ins
  17. T-Account Viewer
  18. XP-Style User Interface
  19. Online Banking
  20. Advanced Batch Processing Options
  21. Script Engine
  22. Report Designer

TurboCASH Maintenance

More bugs Fixed and new features added
We have fixed more bugs in TurboCASH and made many improvements to TurboCASH. We have also included a number of new features to the program. Please feel free to report and submit any bugs and suggestions for improvements. Our bug tracking system is available at http://www.sourceforge.net/projects/turbocash. You may also make use our Forum to find suggestions and solutions to any problems and errors, which you may encounter.

Translation

More labels are available for translation
We have now added most of the outstanding labels to the TurboCASH source code. In this process we have also improved the user interface. This makes TurboCASH 95% translatable. We are now comfortable that we have a really slick translation system. We look forward to bringing you TurboCASH in many languages in the near future.

Access Control

Improved Access Control - You may set the mode or profile for an user.
You may now set the mode or profile for users to perform all functions (invoicing and accounting), only accounting or point-of-sales in a Set of Books on the Setup - System Parameters - Access Control (Others tab) menu option.

Context Menu for Journal Processing Options

Context menu on the Batch Type selection screen for easy access to the most frequently used Processing Options in Batches (Journals)
You may now use your mouse to right-click on the Batch Type selection screen for easy access to initiate or perform the following Batch Processing Options:
  • Print - Print a list of the transactions in any selected batch (journal) which is not already updated or posted to the ledger.
  • Edit - Open any selected Batch Entry screen in which you may enter or add transactions, edit transactions which have already been entered, (delete, insert, reverse transactions, etc.), change the alias, write the transactions to a delimited file, import transactions from a delimited file, etc.
  • Balance Batch - balance the transactions entered into a selected batch or to generate balancing entries (transactions).
  • Post Batch - post or update the transactions entered into a selected batch to the ledger.
  • Delete Batch - delete the selected batch (journal) including all the transactions in the selected batch (journal).
  • Change Alias - specify or change the name of the alias for the selected batch (journal).
  • Delimited File Import - import the transactions from a valid delimited file into the selected batch (journal).
  • Write Delimited File - write or export the transactions entered or imported in a batch to a delimited file. The transactions may be imported into a selected batch from a valid delimited file.
  • Reverse Batch - the amounts of the transactions already entered or imported in the debit columns or credit columns of a selected batch (journal) may be reversed or transferred from the debit column to the credit column and visa versa.
  • Posted Batches Import - import the transactions from a valid file format if the transactions of a batch (journal) which has already been posted or updated to the ledger and was exported in the Export - Posted Batches option.
  • Delete Balance - Delete the balancing entries (transactions) if the selected batch (journal) is already balanced.
  • Trial Balance - generate a trial balance for the unposted transactions only (entered or imported into batches, which have not already been posted or updated to the ledger). You may also choose to include the unposted transactions as well as the posted transactions or to include only the posted transactions in the trial balance.
  • Sort by date - if the transactions have not been entered or imported in the ascending date sequence, you may select this option to sort the transactions in the correct date sequence (from the oldest date to the latest date) in the selected batch (journal).
  • Posted Batch Type - generate batch type (journal) reports for the transactions, which have been posted or updated to the ledger in all batches or a specific batch.


  • If any invoices and credit notes have been updated to the ledger, these transactions will be included in the batch type report for the sales journal (or other batch (journal)) selected on the Setup - System Parameters - Documents menu option.

    If any purchase documents (goods received notes) and stock returned documents have been updated to the ledger, these transactions will be included in the batch type report for the purchase journal (or other batch (journal)) selected on the Setup - System Parameters - Documents menu option.

New Options to generate Batch Type Reports for Posted Batches (Journals)

More options to generate Batch Type Reports for Posted Batches (Journals).
More selection options to generate Batch Type Reports for the transactions which have already been posted or updated to the ledger.

Improved Trial Balance Options

Options to include unposted transactions (in batches and documents)
The Trial Balance may now be generated for unposted transactions entered or imported into batches (which have not yet been posted or updated to the ledger). You may now choose to generate the trial balance to include only the unposted transactions or unposted transactions as well as posted transactions or only the posted transactions.

Display of Unposted Debit and Credit Totals

Totals for Debit and Credit Transactions displayed on Batch Type Selection and Checking for Unposted Items screens.
The totals of transactions entered or imported into batches (journals) which have not yet been posted or updated to the ledger, are listed on the Batch Type selection screen and the Checking for Unposted Items (Batches) screen. If the batch is in balance or if the batch has been balanced the totals for the debit and credit transactions should be the same value.

Improved Options for Lookup facilities

Filtering Options and Scroll bar Context Menu for Lookup or Search facilities
You may right-click on any of the lookup or search facilities to apply or enable the filter options. The filter will allow better selection of accounts, periods, stock items, etc. when processing transactions in batches, documents, generating reports, etc. You may right-click on the scroll bar of any of the lookup or search facilities to launch a context menu to search and locate entries on the lookup or search facilities using your mouse.

Backup File Names include System Date and Time

System Date and Time included in Backup File Names to improve management of Backup Files
The tcBackup file names includes the system date and time when you create backups. This will allow you to keep better track of your backup files and make it easier to select the correct backup file when you need to restore your Set of Books form a backup file.

Default Account for Debtor and Creditor Accounts

Link Debtor and Creditor Accounts to a specific Account.
You may set a default account for debtor accounts in the Edit – Accounts – Debtors (Accounting Information tab). This facility will allow you only to process transactions to the specified account.

You may set a default account for creditor accounts in the Edit – Accounts – Creditors (Accounting Information tab). This facility will allow you only to process transactions to the specified account.

Due Days for Debtor and Creditor Accounts

Due Days for Debtor and Creditor Accounts for improved management of Debtor and Creditor Accounts.
You may now specify the number of due days for debtor accounts on the Edit – Accounts – Debtors (Accounting Information tab) and for Creditors on the Edit – Accounts – Creditors (Accounting Information tab). This facility will allow you to manage the debtor and accounts more effectively. In the case of the Pay Creditors option, the due date used to calculate and schedule the date on which payment is due to the Creditors via the banking system.

Option to Pay Creditors

Payments to Creditors can now be paid with a bank system
The Pay Creditors batch processing option is added where outstanding amounts on creditor accounts can be scheduled for payment. You can now enter the bank account number of the creditor and the due days on which the creditor needs to be paid in the Edit - Accounts - Creditor (Accounting Information tab).

When you use this facility to process payments, the payments of creditor accounts will be scheduled for payment on the due dates. This facility also supports the Clieop payment system file formats. A Creditor payments report has been added to view and manage the payments scheduled for creditor accounts.

Generate Debtors Age Analysis Reports for Debtor Groups

Manage and Analyse Debtors Age Analysis Reports by Debtor Groups 1 and / or 2.
The option to generate Debtors Age Analysis Reports for Debtor Accounts by Debtor Group 1 or 2 has been added. This facility allows you to generate Debtors Age Analysis Reports for specific groups of Debtor Accounts.

 

This facility will only be available if Debtor Reporting Groups were created in the Setup - System Parameters - Groups (Debtors) menu option and if these groups are linked to the Debtor Accounts on the Edit - Accounts - Debtors (Accounting Information screen).

Reverse Posted Batches and Documents

Reverse Posted Batch (Journal)
The transactions entered or imported into batches (journals) which are already posted or updated to the ledger, may be cancelled. This option will cancel all the transactions already posted or updated to the ledger, remove it from the transaction file, and import the transactions to the selected batch (journal). You may then erase or delete the entire batch (journal) as well as the transactions, edit or correct the transactions, balance the batch, print or list the batch and post it to the ledger.

Reverse Posted Documents
The documents as well as any transactions generated by the documents (invoices and credit notes, purchase documents (goods received notes) and stock returned documents) when the documents were updated or posted to the ledger, will be cancelled. The selected reversed document will be available as an unposted document. You may then edit the document in the Input - Documents menu option and then update or post it to the ledger. If you do not need to update or post the document to the ledger, you may delete the document in the Edit - Delete - Documents menu option.

Option to Update Documents to the Ledger Automatically

Documents may be setup to update or post to the ledger automatically after documents is printed.
You may select the option in the Setup - System Parameters - Documents menu option to update or post documents to the ledger automatically when documents are printed from the document entry header screen.

Improved Bank Reconciliation

Generate the Bank Reconciliation Report (Bank Reconciliation Statement) directly from the Bank Reconciliation facility.
You may now generate the Bank Reconciliation Report (Bank Reconciliation Statement) directly from the Bank Reconciliation facility. This enables you to preview the Bank Reconciliation Report (Bank Reconciliation Statement) without exiting the bank reconciliation facility.

Colours to easily identify the payments from receipts transactions.
  • Payments Journals - transactions are displayed on a creamy background and the amounts are displayed in a red font colour.
  • Receipts Journals - transactions are displayed on a white background and the amounts are displayed in a black font colour.

Improved Bank Reconciliation with Bank Statement Files

Automatically generate bank transactions in the receipts journal for those bank transactions or bank statement items which does not appear in the receipts or payments batches.
You may now right-click on the Bank Transactions section of the Bank Reconciliation screen to automatically generate bank transactions in the receipts journal for those bank transactions or bank statement items which does not appear in the receipts batch or payments batch of the bank account. You may edit these transactions, if necessary, and post or update them to the ledger.

Option to Round-off Document Totals

You may now specify the amount payable on sales documents or to be paid on purchase documents.
For example, if you sell 4 items to the value of R 404.00, you may choose to round the invoice total off to a specified amount (e.g. R 400.00). TurboCASH will then automatically adjust the selling prices on the invoice or the cost prices on purchase documents for all items to the specified total document amount.

Barcode Types for Stock Item Labels

Any of 15 Barcode types may be selected to print stock item labels.
You may now select the barcode type on the Labels Report Options - Stock screen. The 25-interleaved, 25-industrial, 25-matrix, 39, 39-Extended, 128A, 128B, 128C, 93, 93-Extended, MSI, PostNet, Codabar, EAN8 and EAN13 barcode types are now available.

Improved Stock Reports

Various improvements added to Stock Reports.
The Stock Activity Report and the Stock Re-order Report may now be generated for Stock Groups 1 or 2. This facility is only available if Reporting Groups are created for Stock Items in the Setup - System parameters - Groups (Stock option) and if these Stock Groups are linked to the Stock items on the Edit - Stock Items menu option.

The option to Show all is now activated on the Stock Activity Report. You may now select to show all stock items or to include only the selected stock items on Stock Reports.

The options selected on the Stock Report option screens are now stored and will be available when you need to generate Stock Reports again.

Option to include unposted documents on Stock Item Reports

You may now select to include or to exclude the transactions and data for documents which have not yet been posted or updated to the ledger in stock reports.
In previous versions of TurboCASH, only the transactions and records of documents which have already been updated or posted to the ledger, was reflected in Stock Reports. You my now select to include or exclude the documents which have not yet been updated or posted to the ledger on Stock Activity Reports, Stock Reorder Reports and Back Order Stock Reports.

Improved Point-of-Sales Access and Security

Link Users to Salespersons.
If you are selling stock items (generating Invoices in TurboCASH) or using the Point-of Sales facility and have created users, you may link the salespersons added in the Setup – System Parameters – Salespersons menu option to a user on the Others tab of the Setup – System Parameters – Access Control menu option. This facility will add more security when users access or start a Point-of-Sale invoicing session.

Option to Clear/Reset a Set of Books with Balances

Option to keep current balances when a Set of Books is Cleared / Reset.
You may now choose to keep the current balances of all accounts when you clear or reset the Set of Books in the Tools - Global Processes - Clear / Reset menu option.

This facility is useful for example, at the start of a new financial year, when you may need to clear or reset all transactions in the Set of Books but need to use the current balances as opening balances. The current balances for the selected period will be generated as transactions in a Batch Entry screen. You may check the balances, print a list of the transactions, change the alias and post the batch. These current balances may then be used as comparative figures if you generate reports.

Windows™ 2004 Colour Scheme

Softer and modern colour scheme added.
You may now select the Windows™ 2004 colour scheme for TurboCASH in the Setup - Preferences - Colours menu option.

OSC Commerce Plug-in

OSCommerce Plug-in available.
Open Source Commerce (OSCommerce) plug-in is now available to do online trading at their website http://www.oscommerce.com. When ordering goods you have the option to configure TurboCASH and import goods as stock items and generate documents for the goods purchased on the online store.

You may download this plug-in on our page at the Sourceforge website http://www.sourceforge.net/projects/turbocash.

New in previous versions of TurboCASH

TurboCASH Maintenance

Bug Tracking System on Sourceforge.net We have now set up a working bug tracking system on Source forge at http://www.sourceforge.net/projects/turbocash.
The majority of user requests were implemented in this release.

We implemented a major system for UCS in Retail and this uncovered many weaknesses in TurboCASH this led to major improvements and bug fixes.

Translation

300 New labels
We have added more than 300 new labels to the code. This makes TurboCASH 95% translatable. We have also implemented these labels in

Afrikaans
Dutch
Spanish

We are now comfortable that we have a really slick translation system. We look forward to bringing you TurboCASH in many languages in the near future.
Customise Language
Improved facilities to create translations and customised language labels
We have added advanced filters and multi-lingual display of selected labels. It is now easier to search and find specific labels and to edit them.

4-Digit Account Codes

4-Digit Account Codes for Charts of Accounts, Debtors and Creditor Accounts
TurboCASH can create a Set of Books in the Advanced Option of the Creation Wizard to allow you to create 4-Digit Main Accounts for General Ledger, Bank and Tax Accounts as well as 3-digit sub-accounts. If your Set of Books is set for 4-Digit Account Codes, you may also create Debtor and Creditor Accounts with a 7-Digit Code.

Access Control

Set differentiating Access levels for each of your users
We have added many more features to access control, i.e.:
  1. Standard Security - Create users and set passwords and e-mail addresses for each user. Allow or block access to System Setup, Global Processes, and Bank Reconciliation. Menu options to which users have no access, can also be hidden.
  2. Reports Access - Allow or block access to print and view Debtor, Creditor, General Ledger, Stock and / or User Reports.
  3. Batches Access - Allow or block access to posting of transactions, entering transactions in batches specific batches or journals, documents (Invoices and Credit Notes, Purchases and Stock Returns)
  4. Block Accounts - Allow or block access to specific accounts for each of your users.
  5. Edit Master Files - Allow or block access to create, edit or delete General Ledger, Debtor, Creditor, Tax and / or Bank Accounts as well as to create, edit and delete Stock Items and or User Reports.

Advanced Batch Setup Configuration Options

Configure the Batch Setup Options to speed up processing of transactions in Batches or Journals
We have added many new features to configure batches or journals. This will enable faster and more accurate processing of transactions. Some of these features are:

  1. No Tax - You may now hide the tax column and the Tax Code lookup facility if you are not registered for VAT or if VAT is not applicable to all transactions in the batch or journal.
  2. Lookup Facilities - You may now select to show all Accounts or only General Ledger, Debtor or Creditor Accounts.
  3. Contra Account per Line - easier processing of transactions with this setting. Contra Accounts are now visible in the Contra Account column.

Font - Inclusive / Exclusive of Tax in Batches

Easier to see whether an amount is entered Inclusive / Exclusive of Tax (VAT) in Batches or Journals
Amounts in batches or journals are displayed as follows to indicate whether an amount is entered Inclusive / Exclusive of Tax (VAT) in Batches or Journals . This is as follows:
  1. Bold = Inclusive of Tax (VAT)
  2. Normal Font - Exclusive of Tax (VAT)

Backup to Zip File or Restore from Zip File

Create a Backup of a Set of Books in a Zip file format and Restore from a Zip file
TurboCASH created a tcBackup.exe file, which is a self-extracting executable file to Backup and Restore a Set of Books. This option uses PKzip to compress all the files in a Set of Books. The option to send and receive the backup files via e-mail was introduced in version 3.72 of 17 April 2003. Since users may wish to set their Internet security and firewalls not to send or receive *.exe (executable files), the option to to create tcBackup files in a zip file format is introduced.

Restore a Set of Books from a Remote Network Server

New Network capabilities in TurboCASH allows you to Restore a Set of Books from a Remote Network Server
If your system has been configured for a Network server, and the Network Server has been setup in the Internet Setup of a Set of Books, you may now restore a Set of Books from a valid file on a remote Network Server.

Point-of-Sales

Point-of-Sales implemented on 17 April 2003 set through the paces and improved
A year later Yes Express has run successfully for a year and has processed over 100 000 transactions. This has given us the opportunity to work closely with them and to fine tune the Point-of-Sales system.

Data Storage and Display

The Data Parameters Setup allows you to set the digit symbol for large amounts and numbers as well as to display the currency symbol
Setting the number of the decimals (rounding off) for amounts and numbers have been introduced in version 3.72 of 18 February 2004. We have now included the option to specify the digit symbol in which you wish to display large amounts, e.g. 1000 as 1,000 if you select for example a comma as the separator. You may also now select to display or hide the currency symbol (of your operating system) on screens and in some reports.

Transactions Reports for Specific Groups

Print and view transaction reports according to specific groups
We have added a facility to select the option to print and view General Ledger Transaction Reports for a specific Accounts Reporting Group 1 or 2. For example if you need to view transactions for the fixed assets only, you may select the accounts reporting group. The same option is implemented for Debtor Transaction Reports and Creditor Transaction Reports.

Serial Tracking

Find a serial number quickly for a specific stock item sold on an Invoice
When you sell stock items, you may enter the serial number as a comment for the stock item on an invoice. Should you have a query, you may now launch the Search (Investigator), type in the serial number, and double-click on the search result. The invoice for the serial number, stock item, debtor details, etc. will be displayed.

XML Import/Export

Improved XML Import and Export Features
We have improved on the export and import of data in the XML file format. It is now easier than before to export data and to import data in the XML format.

TurboCASH Data Exchange File Export / Import

TurboCASH Data Exchange File Export / Import
TurboCASH Data Exchange (*.txf) File format has been introduced in the earlier release and is now proved to be a standard file format to export data and import data.

Improved Technology for Plug-ins

7 More Plug-in Programs added
Plug-in programs extend the power of TurboCASH. In addition to the Online Banking, Pastel Converter and TC Data Utility which were introduced in earlier versions of TurboCASH, 6 more plug-in programs (Razor Server, TC Drill Down, SQL Browser, Bank Import, XML Audit File Export, Quick Books Converter) have been developed. Currently more plug-in Programs are being developed by programmers all over the world.

T-Account Viewer

View Accounts in the T-Account format
If you are new to accounting and or are used to the T-Accounts as used in hand systems and in accounting text books and materials, you may also view any transaction in the traditional T-Account format in the TurboCASH T-Account Viewer.

XP-Style User Interface

XP-Look and Feel
The new user interface of TurboCASH is softer and more pleasant to work in.

Online Banking

Reconcile Bank Statements
The bank reconciliation can be done with bank statements downloaded from your bank or financial institution in the Online Banking Plug-in program.

Advanced Batch Processing Options

Advanced Editing and Import of Batch Transactions
The following advanced features have been added:

Script Engine

Define your own scripts
The Pascal Script Engine has been added on which you may edit script and save the script file.

Report Designer

Create your own layout files for documents
Edit the existing layout files or create your own with the powerful Report Designer.