Order Documents consists basically of 3 sections, i.e. the
heading, transaction details and the footer.
The Header Section - contains the details of your
business, the postal and delivery addresses (if delivery address was entered)
of the creditor (supplier), the document number, date, number of pages, Tax
reference number, and the reference number of the creditor for the
transaction, and account number. This information was displayed on the
Document Entry Header
screen. The Exemption Reference number is the Tax number as entered on the
Edit - Accounts - Creditors (Accounting Information
The Transaction Section - contains the details of the
transactions as selected, entered and edited in the Document Entry Details screen. It displays the code and description of the stock items on
order, any comments, any discounts, etc. If you are registered as a VAT vendor
and you have selected a Tax code, and VAT amounts for each item (Exclusive
amount, Tax amount and the Inclusive amount). Finally the total for all the
transactions are displayed at the end of this section.
The Footer Section - contains the message as entered on
the Setup - System Parameters - Documents (Orders
tab) menu option and the Company and Tax
registration numbers if entered on the Setup - System Parameters - Company Info (Address tab) menu option. This section also includes a place for
the name and signature of the person, who accepts the order and the date on
which the order is accepted.
You may also select to print the company logo instead of your
address on the orders. If you select to print your company logo, make sure that
your address and contact numbers are included in your logo.
Orders should be carefully controlled and when the items are
physically delivered, they should be carefully checked that all the items
ordered are received in the correct quantities, quality and pricing. Once you
have carefully checked the order, you may confirm
and convert the order to a purchase document
or goods received note. Note that orders cannot be posted or updated to the