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Using TurboCASH

 







VIEW PRINTED CREDITOR (SUPPLIER) DOCUMENTS
VIEW PRINTED ORDERS
  
Orders might be printed when you have finished creating and editing an order in the Document Entry screen or in the Input - Documents - Print menu option. Printed orders might be edited, provided that they have not yet been confirmed and converted to a purchase document or a goods received note.

The name address and contact details entered on the Setup Company Info menu option. The name address as entered on the Edit - Accounts - Creditor (General Information) menu option. The Order document Heading as set in the Setup Documents (Orders) menu option. TurboCASH generates numbers for each document. Page number. Date of the Order document. Reference if entered in the Tax Reference field of the Edit - Accounts - Creditor (Accounting Information) menu option. The Reference number as supplied by the supplier / creditor if entered on the Order Document Header screen. The account number of the supplier / creditor account. The delivery address as entered on the Edit - Accounts - Creditor (Statements) menu option. Stock Item code and description as selected. The quantities as entered. The selected or entered unit (each, etc.) cost price. Line Discount percentage as specified. Overall discount percentage. This will reduce the net cost price exclusive of VAT. The total cost price for the specified quantity (the quantity x cost price). The VAT amount is automatically calculated on the Input Tax percentage for the selected Stock Item on the Exclusive amount. This is the total of the Exclusive and the VAT (Tax) amount. The unit for the selected Stock Item (e.g. each, litres, etc.) Invoice and Item or Line Discount. Comment inserted to display more information for a stock item on the document. Total of all transactions on this Order (Exclusive, Tax and Inclusive). The Inclusive total is the amount of the order. Company Registration number (entered on the Setup Company Info menu option) must be displayed if a business is registered as a Company, Close Corporation, Non-profit Organisation, etc. VAT Registration number (entered on the Setup Company Info menu option) must be displayed if a business is registered as a VAT vendor. Standard Order message as entered on the Documents Setup (Orders) menu option. The name and signature of the person and the date on which the Order is accepted.

Order Documents consists basically of 3 sections, i.e. the heading, transaction details and the footer.
  1. The Header Section - contains the details of your business, the postal and delivery addresses (if delivery address was entered) of the creditor (supplier), the document number, date, number of pages, Tax reference number, and the reference number of the creditor for the transaction, and account number. This information was displayed on the Document Entry Header screen. The Exemption Reference number is the Tax number as entered on the Edit - Accounts - Creditors (Accounting Information tab).

     

  2. The Transaction Section - contains the details of the transactions as selected, entered and edited in the Document Entry Details screen. It displays the code and description of the stock items on order, any comments, any discounts, etc. If you are registered as a VAT vendor and you have selected a Tax code, and VAT amounts for each item (Exclusive amount, Tax amount and the Inclusive amount). Finally the total for all the transactions are displayed at the end of this section.

  3. The Footer Section - contains the message as entered on the Setup - System Parameters - Documents (Orders tab) menu option and the Company and Tax registration numbers if entered on the Setup - System Parameters - Company Info (Address tab) menu option. This section also includes a place for the name and signature of the person, who accepts the order and the date on which the order is accepted.

You may also select to print the company logo instead of your address on the orders. If you select to print your company logo, make sure that your address and contact numbers are included in your logo.

Orders should be carefully controlled and when the items are physically delivered, they should be carefully checked that all the items ordered are received in the correct quantities, quality and pricing. Once you have carefully checked the order, you may confirm and convert the order to a purchase document or goods received note. Note that orders cannot be posted or updated to the ledger.