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Using TurboCASH

 







VIEW PRINTED DEBTOR (CUSTOMER) DOCUMENTS
VIEW PRINTED INVOICES
  
Invoices might be printed when you have finished creating or editing an invoice in the Document Entry screen or in the Input - Documents - Print menu option. Printed invoices might be edited, provided that they are not yet posted or updated to the ledger. An example of an invoice is as follows:

The name address and contact details entered on the Setup Company Info menu option. The name address as entered on the Edit - Accounts - Debtor (General Information) menu option. The Invoice Heading as set in the Setup Documents (Invoice) menu option. TurboCASH generates numbers for each Invoice. Page number. Date of the Invoice - This is also the transaction date when an invoice is updated to the ledger. The Reference number as supplied by the customer / debtor if entered on the Invoice Header screen. Reference if entered in the Tax Reference field of the Edit - Accounts - Debtor (Accounting Information) menu option . The account number of the customer / debtor account. The delivery address as entered on the Edit - Accounts - Debtor (Statements) menu option. Stock Item code and description as selected. The quantities as entered. The selected unit (each, etc.) selling price. Line Discount percentage as specified on the Customer Discount field of the Accounting Information tab of a Debtor account, if the Stock Item was set to allow Invoice discount. Overall discount percentage. This will reduce the net selling price exclusive of VAT. The total selling price for the specified quantity (the quantity x selling price). The VAT amount is automatically calculated on the Output Tax percentage for the selected Stock item on the Exclusive amount. This is the total of the Exclusive and the VAT (Tax) amount. The unit for the selected Stock Item (e.g. each, litres, etc.) Invoice and Item or Line Discount. Comment inserted to display more information for a stock item on the document. Total of all transactions on this Invoice (Exclusive, Tax and Inclusive). The Inclusive total is the amount payable. Company Registration number (entered on the Setup Company Info menu option) must be displayed if a business is registered as a Company, Close Corporation, Non-profit Organisation, etc. VAT Registration number (entered on the Setup Company Info menu option) must be displayed if a business is registered as a VAT vendor. Standard Invoice message as entered on the Documents Setup (Invoices) menu option. The name and signature of the customer or debtor and the date on which the invoice is accepted. If a Quote has been converted to this Invoice, the Quote number will be displayed.

Invoices consist basically of 3 sections, i.e. the heading, transaction details and the footer.
  1. The Header Section - contains the details of your business, the postal and delivery addresses (if delivery address was entered) of the debtor (customer), the document number, date, number of pages, Tax reference number, and the reference number of the debtor for the transaction, and account number. This information was displayed on the Document Entry Header screen. The Exemption Reference number is the Tax number as entered on the Edit - Accounts - Debtors (Accounting Information tab).

     

  2. The Transaction Section - contains the details of the transactions as selected, entered and edited in the Document Entry Details screen. It displays the code and description of the stock items sold, any comments, any discounts, etc. If you are registered as a VAT vendor and you have selected a Tax code, and VAT amounts for each item (Exclusive amount, Tax amount and the Inclusive amount). Finally the total for all the transactions are displayed at the end of this section.

  3. The Footer Section - contains the message as entered on the Setup - System Parameters - Documents (Invoice tab) menu option and the Company and Tax registration numbers if entered on the Setup - System Parameters - Company Info (Address tab) menu option. If this invoice was converted from a quote, the quote number will be displayed. This section also includes a place for the name and signature of the person, who accepts the invoice and the date on which the invoice is accepted.

You may also select to print the company logo instead of your address on the invoices. If you select to print your company logo, make sure that your address and contact numbers are included in your logo.

Invoices will have exactly the opposite effect as that of credit notes on the debtor (customer) account and balances, the stock quantities and balances as well as the ledger accounts.

If an invoice have been posted or updated to the ledger, you need to create a credit note to reverse or cancel the incorrect entries on the invoice.