Delivery notes consist basically of 3 sections, i.e. the
heading, transaction details and the footer.
The Header Section - contains the details of your
business, the postal and delivery addresses (if delivery address was entered)
of the debtor (customer), the document number, date, number of pages, Tax
reference number, and the reference number of the debtor for the transaction,
and account number. This information was displayed on the Document Entry Header
screen. The Exemption Reference number is the Tax number as entered on the
Edit - Accounts - Debtors (Accounting Information
The Transaction Section - contains the details of the
transactions as selected, entered and edited in the Document Entry Details
screen. It displays the code and description of the stock items sold, any
comments, any discounts, etc.
The Footer Section - contains the message as entered on
the Setup - System Parameters - Documents (Invoice
tab) menu option and the Company and Tax
registration numbers if entered on the Setup - System Parameters - Company Info (Address tab) menu option. If a quote has been converted to an
invoice, the quote number will also be reflected. This section also includes a
place for the name and signature of the person, who accepts the delivery note
and the date on which the delivery note is accepted.
You may also select to print the company logo instead of your
address on the invoices. If you select to print your company logo, make sure
that your address and contact numbers are included in your logo.
Debtors (customers may sign these delivery notes and it should
be retained as proof that the debtor (customer) has received the goods sold and
has accepted the delivery note. This could resolve any disputes when a debtor
(customer) does not pay an invoice.