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VIEW GENERAL LEDGER REPORTS
VIEW GENERAL LEDGER MOVEMENTS REPORT
  
The General Ledger Account Movement report allows you to view the movements account in account balances for This Year and to compare it with the account movements of Last Year. It will include all transactions entered in batches or journals which is posted to the ledger, and documents which is updated to the ledger and Point-of-Sales Invoices for which the Shift is closed. Any Unposted Batches and Documents will be excluded from the General Ledger Account Movement report.

The General Ledger Account Movement report is generated on the General Ledger Account Movement Options screen on which the following selections will determine the format and the information included in the General Ledger Account Movement report:
  1. Sequence - select to display the accounts according to the Number, Account Description, Account Type and Account Groups 1 or 2.

  2. Select to view a specific general account or a range of accounts on the Accounts search or lookup facility
The following is an example of a General Ledger Account Movement report generated is as follows:

 

Name of the business. System date and time. Page number. Name of report. Account number and name or description. This balance is only applicable for Balance Sheet Accounts (Assets, Capital and Liabilities). The Accounting periods as set in the Setup - Reporting Dates menu option. The total for the accounting period. The actual total movement in account balances for This Year. The actual total movement in account balances for Last Year. This amount is the difference between This Year and Last Year figures. The variance amount displayed as a percentage.

The details of the General Ledger Account Movement report will display the account code and name as headings as well as any opening and closing balances for each selected account. The information is displayed in 5 columns and is as follows:
  1. Accounting Period - This is the accounting periods as setup in the Setup - System Parameters - Reporting Dates menu option.

  2. This Year - These figures would include the batches (Sales Journal, Purchase Journal, Receipts Journal, Payments Journal, Petty Cash Payments journal, etc. or any other batch type in which transactions were entered) which was posted to the ledger. If any documents (Invoices, Credit Notes, Purchase or Goods Received Notes and Stock or Goods Returned documents) were updated to the ledger and Point-of-Sales Invoices for which the Shift is closed, the actual transactions would be included.

  3. Last Year - These figures would include the batches (Sales Journal, Purchase Journal, Receipts Journal, Payments Journal, Petty Cash Payments journal, etc. or any other batch type in which transactions were entered) which was posted to the ledger in the Last Year periods. If any documents (Invoices, Credit Notes, Purchase or Goods Received Notes and Stock or Goods Returned documents) were updated to the ledger and Point-of-Sales Invoices for which the Shift is closed, the actual transactions would be included for the accounting periods updated in the Last Year periods. If you have done a year end, the figures for the year which is closed will be displayed as Last Year column.

  4. Variance Amount - This is the amount of the difference between the transaction amount in This Year column and the Last Year amount in the Last Year column.

  5. Variance Percentage - The difference between the transaction amount in This Year column and the Last Year amount in the Last Year column is displayed as a percentage.

Income, Capital and Liability Accounts should reflect a credit figure and Expense and Asset accounts should reflect a debit figure.

The amounts which are displayed in <> indicates a credit or negative figure. You may change this negative amount indicator to a minus sign (-) to prefix your amounts or set it to display a D (for Debit) or a C (for Credit) in the Setup - Preferences - Data Parameters menu option.