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VIEW SALES ANALYSIS REPORTS
VIEW CUSTOMER BY SALESPERSON REPORT
  
The Customer by Salesperson report will only include the sales documents (Invoices and Credit Notes) entered in the Input - Documents menu option and which posted or updated to the ledger. If you are using the Point-of Sales facility, only the Point-of Sales Invoices for Shifts, which have been closed, will be included in this report.

This report is generated on the Customer by Salesperson Options screen on which the following options criteria for the details to be included in this report is selected:
  1. Salesperson - select all the salespersons or a specific salesperson from the drop-down list.

  2. Dates - enter or select the date or dates (using the Date picker) for the detail you wish to include in this report.

     

  3. Select whether to include detail or only a summary of the transactions.
This report summarises or lists all the Invoices, Point-of-Sales Invoices and Credit Notes issued by each salesperson within a selected period or range of dates. You will be able to analyse the sales invoice totals and credit note totals and the net total for debtor accounts by the salespersons or a selected salesperson. An example of the Customer by Salesperson report reflecting the details, is as follows:

Name of the business. Name of report. Selected date or dates for which transactions are included in this report. System date and time. Page number. Debtor / Customer account number. Selling Price (Exclusive of VAT). Cost Price (Exclusive of VAT). Gross Profit (Selling Price less the Cost Price). Gross Profit percentage (Selling Price less the Cost Price). Total of the Debtor/Customer accounts for the Salesperson. Names of the Salespersons. Selling Price (Exclusive of VAT). Cost Price (Exclusive of VAT). Gross Profit (Selling Price less the Cost Price). Gross Profit percentage (Selling Price less the Cost Price). Total of the Sales Invoices and Credit Notes for the Debtor/Customer account. Grand total of the Debtor/Customer accounts for all the Salespersons included in this report. Debtor / Customer account description or name. Debtor / Customer account description or name. Debtor / Customer account number. For: All Salespersons or a selected Salesperson.

This report consists of 7 columns reflecting the following information for the Salespersons:
  1. Salesperson Name - The name of the selected salesperson or the names of all the salespersons.

  2. Account Number - The Debtor (Customer) Account Code or Number for the Debtors for whom an Invoice or Credit Note was generated by a Salesperson.

  3. Account Description - The description or name of the Debtor (Customer) Account.

  4. Net Sales Amount - This is the total amount of the selected selling prices (selling price 1 /2 / 3) for all the selected stock items on the Invoice, Point-of-Sale Invoice or Credit Note.

  5. Net Cost Amount - The total cost price (average or latest cost) for all the selected stock items on the Invoice, Point-of-Sale Invoice or Credit Note.

  6. Gross Profit - This is the difference between the Net Sales Amount and the Net Cost Amount.

  7. Gross Profit % - The percentage of the Gross Profit for the Invoice, Point-of-Sale Invoice or Credit Note.
These amounts or totals are exclusive of VAT. Totals will be displayed for each of the Salespersons and a grand total for all the Salespersons included in this report.

The Net Sales Amount, Net Cost Amount and Gross Profit Amount for Credit Notes are displayed in <> indicating a credit or negative figure. You may change this negative amount indicator to a minus sign (-) to prefix your amounts or set it to display a D (for Debit) or a C (for Credit) in the Setup - Preferences - Data Parameters menu option.