TurboCASH Accounting Software TurboCASH United Kingdom
Select your Country
OPEN SOURCE ACCOUNTING SOFTWARE
HomeFeatures & ScreenshotsShop onlineCompareFAQForumRegisterContact
Community
Free Downloads
Shop
Other Titles

Using TurboCASH

 







VIEW CREDITOR LEDGER REPORTS
VIEW CREDITOR REMITTANCE ADVISES
  
The Remittance Advises will display the transactions entered and posted in batches (Purchase Journal, Purchase Returns Journal, Payments Journal, etc.). If you are trading in Stock Items, it will also display the transactions for Purchase or Goods Received Notes and Stock or Goods Returned documents, which is updated to the ledger.

The Creditor Remittance Advises needs to be generated at least monthly and is sent to the creditors. If you have any payments by cheque, you may attach the cheques to the remittance advises. This will enable the creditors to allocate the payments received by them and to reconcile your debtors account (in the creditor's books) with their accounting records. You may also receive statements from your creditors, which you may reconcile with the remittance advises or your Creditors Ledger.

The Creditors Remittance Advises are generated on the Remittance Advise options screen on which the following selections to determine which information to be included in remittance advises:
  1. Creditor Accounts - Select a specific Creditor account or a range of Creditor accounts using the Creditors Search or lookup facility.

     

  2. You may specify a minimum amount to exclude creditor accounts to whom you owe less than the amount specified (e.g. (R() 100.00).

  3. Select to print the remittance advises according to the account code or name or account description.

  4. Date of Remittance Advise - Select the date until which you wish to display or include transactions.

  5. Ageing Headings and Number of periods - Specify the headings to be displayed for the ageing (at the bottom of the remittance advises), if you wish to display other than the default, which is Current, 30 Days, 60 Days and 90 Days). You may also specify the number of accounting periods if you wish to display other than the default, which is 1 accounting period. The accounting periods are set in the Setup - System Parameters - Reporting Dates menu option.

  6. You may also specify to use Open Item for the Creditor Accounts set as Open Item Creditors and to display the contact person and tax transactions.
An example of a Creditors Remittance Advise, which include Tax Transactions, is as follows:

The name and postal address as entered on the Edit -  Accounts - Creditor (General Information) menu option. The Creditor account number. Page number. Name of the business. Remittance Advise date - transactions and balances will be included until this date. Date of the transaction. Reference number as entered on batches (Purchase Journal, Payments Journal, etc.)  or the document number for Purchase and Goods Returned documents. Description or details of the transaction as entered in batches. For documents, the Document type (Purchase and Goods Returned documents) will be displayed. Closing balance as on the last date of the Remittance Advise. Debit transaction amount. If the Show Tax transactions option is selected, the transactions will be displayed as Exclusive and the Tax transaction will be displayed in a Blue font colour. Credit transaction amount. If the Show Tax transactions option is selected, the transactions will be displayed as Exclusive and the Tax transaction will be displayed in a Blue font colour. The message as entered on the Edit - Accounts - Creditors (Remittance tab). The closing balance and an analysis of the balance for each selected ageing period. The name and contact details as entered in the Setup - Company Info menu option. The name or description of the Creditor account. The name of the contact person for the Creditor. The Creditor account number. Remittance Advise date - transactions and balances will be included until this date.

The Remittance Advice displays the information in the following 4 basic sections:
  1. The Header Section - contains the name of your business, the postal address which was entered on the Edit Accounts - Creditors (General Information tab) for the creditor (supplier), the Creditor Account number or code, date of the remittance advise and the number of pages.

  2. The Transaction Section - contains the details of the transactions as entered and posted to the ledger in batches and purchase or goods returned documents, which have been updated to the ledger (if you are trading in stock items).

    For batches or journals, it would display the date of the transaction, reference number (cheque number, etc.), the description as entered in the description field of the batches or journals, and a debit or credit amount. Any purchase journal transactions for purchases should display the amounts in the Credit column. Any purchase returns entered in the Purchase or Purchase Returns journal and payments entered in the Payments Journal should display the transaction amounts in the Debit column.

    In the case of documents (Purchase and Goods Returned documents) the document date, and document number as generated by TurboCASH is displayed. The Description will display the Document Type as either a Purchase or Goods Returned document and any references if entered in the Your Reference field on the Document Entry Header screen. Any purchase document transactions for purchases should display the amounts in the Credit column. Any Goods Returned document transactions should display the transaction amounts in the Debit column.

    These amounts would be displayed as Inclusive of VAT unless the Show Tax Transaction option is selected. If the Show Tax Transactions option is selected, the transaction amounts would be displayed as Exclusive of VAT and the Input VAT transaction and amount will be displayed separately in a blue colour directly underneath the transaction.

  3. The Ageing Section - The Carried forward balance (closing balance) at the end or last day of the selected date (which was selected to include transactions up to), will displayed the outstanding closing balance at the end of each of the specified ageing periods. The default descriptions (Current, 30 Days, 60 Days and 90 Days) will be displayed with your own descriptions if you have entered your own on the Remittance Advise options screen.

  4. The Footer Section - contains company address and telephone number as entered on the Setup - System Parameters - Company Info (Address tab) menu option. It will also display the creditor account, date of the remittance advise and would display the contact person, if selected.

The amounts which are displayed in <> indicates a credit or negative figure. You may change this negative amount indicator to a minus sign (-) to prefix your amounts or set it to display a D (for Debit) or a C (for Credit) in the Setup - Preferences - Data Parameters menu option.