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The Budget Performance report allows you to compare the actual account transactions in a specific period with the budget figures of the same periods. It will include all transactions entered in batches or journals which is posted to the ledger, and documents which is updated to the ledger and Point-of-Sales Invoices for which the Shift is closed. Any Unposted Batches and Documents will be excluded from the Budget Performance report.

The Budget Performance report is generated on the Budget Performance Options screen on which the following selections will determine the format and the information included in the Budget Performance report:
  1. Sequence - select to display the accounts according to the Number, Account Description, Account Type and Account Groups 1 or 2.

  2. Select the accounting periods for a Financial Year using This Year Search or lookup facility.


  3. Select to view a specific general account or a range of accounts on the Accounts search or lookup facility

  4. Select to view the information for sub-accounts or summarised information for those accounts, which have sub-accounts.
The following is an example of a Budget Performance report:

Name of the business. System date and time. Page number. Name of report. Account number  and name or description. This balance is only applicable for Balance Sheet Accounts (Assets, Capital and Liabilities). The Accounting periods as set in the Setup - Reporting Dates menu option. The total for the accounting period. The actual transaction totals for This Year. The Budget figures as entered or edited in the Edit - Budgets menu option. This amount is the difference between This Year and the Budget figures. The variance amount displayed as a percentage.

The details of the Budget Performance report will display the account code and name as headings as well as any opening and closing balances for each selected account. The information is displayed in 5 columns and is as follows:
  1. Accounting Period - This is the accounting periods as setup in the Setup - System Parameters - Reporting Dates menu option.

  2. This Year - These figures would include the batches (Sales Journal, Purchase Journal, Receipts Journal, Payments Journal, Petty Cash Payments journal, etc. or any other batch type in which transactions were entered) which was posted to the ledger. If any documents (Invoices, Credit Notes, Purchase or Goods Received Notes and Stock or Goods Returned documents) were updated to the ledger and Point-of-Sales Invoices for which the Shift is closed, the actual transactions would be included.

  3. Budget - This is the budget amount, which is entered in the Edit - Budgets menu option.

  4. Variance Amount - This is the amount of the difference between the transaction amount in This Year column and the Budget amount in the Budget column.

  5. Variance Percentage - The difference between the transaction amount in This Year column and the Budget amount in the Budget column is displayed as a percentage.

Income Accounts should reflect a credit figure and expense accounts should reflect a debit figure in This Year and the Budget columns.

The amounts which are displayed in <> indicates a credit or negative figure. You may change this negative amount indicator to a minus sign (-) to prefix your amounts or set it to display a D (for Debit) or a C (for Credit) in the Setup - Preferences - Data Parameters menu option.