The Batch Type report consists basically of 8 columns
representing the transaction data and is as follows:
Column 1 - Date - The Date of the transaction
- Column 2 - Account - The selected Account Number or code, which are
debited or credited.
Column 3 - Account Name or Description - The Account
Description or name as entered, when the Account was created or edited.
Column 4 - Reference Number - It is the Reference Number of
the source document entered in the Reference field of the Batch Entry screen
or the Document Number which TurboCASH has generated if you generate Documents
(Invoices, Credit Notes, Purchases and Goods Returned Documents). You will
note that each reference number should at least consist of a Debit and a
Credit transaction and if you are registered for VAT and you have selected a
Tax Account, for a transaction, a 3rd Transaction for the VAT will
be displayed with the same reference number.
Column 5 - Description - This is a description as entered in
the Description field of a Batch Entry screen or the Description from the
Stock Item code file as selected, if you generate Documents (Invoices, Credit
Notes, Purchases and Goods Returned Documents). If these descriptions were not
entered sensibly when you have entered the transactions on the Batch Entry
screen, the information when sending Statements to your Debtors or Remittance
Advises to your Creditors may be of no meaning to them. Another reason for
entering descriptions sensibly is to enable you to trace a transaction with
ease. Descriptions should reflect the nature of the transaction.
Column 6 - Tax - If you are registered for VAT and you have
selected a Tax Account, the Description or name of the selected Tax Account
will be displayed. If no Tax Account was selected, this column should be
Column 7 - Excl. Amount - The amount of the transaction
exclusive of VAT will be displayed.
Column 8 - Incl. Amount - The amount of the transaction
inclusive of VAT will be displayed.
If the Output Tax code is selected, this amount will normally
be a Credit amount, e.g. <140.00>, unless it is a Credit Note, in which
case the amount would be Debit amount.
If the Input Tax code is selected, this amount will normally be
a Debit amount, e.g. 140.00, unless it is a Goods Returned or Supplier Returns,
in which case the amount would be a Credit amount e.g.
The amounts which are displayed in <> indicates a credit
or negative figure. You may change this negative amount indicator to a minus
sign (-) to prefix your amounts or set it to display a D (for Debit) or a C (for
Credit) in the Setup - Preferences - Data Parameters