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Using TurboCASH

 







TRANSFER TRANSACTIONS
TRANSFER GENERAL LEDGER ACCOUNT TRANSACTIONS AND BALANCES
  
This option allows you to transfer all transactions and balances from one general account (excluding, debtor, creditor, bank and tax account types) to another general ledger account.

This option will move all the balances and all the transactions with all their dates, references and descriptions exactly as they were originally entered into the system on any of your batch entries or documents. When Transaction reports are generated, none of the transactions and balances will be displayed in the account from which the transactions were transferred, but will only be displayed in the account to which the transactions were transferred.

To Transfer General Ledger Transactions and Balances for General Ledger Accounts:
Click on the Tools - Global Processes - Transfer Transactions menu option or press the and and and keys on your keyboard. The Account Type screen will be displayed.

 

Title bar. Select to transfer transactions and balances for the General Ledger Accounts. Select to transfer transactions and balances for the Debtor Accounts. Select to transfer transactions and balances for the Creditor Accounts. Select to transfer transactions and balances for the Bank Accounts. Select to transfer transactions and balances for the Tax (VAT) Accounts. Click to select the accounts and to transfer the transactions and balances for the selected Account type. Cancel - click to close or exit this screen.
Check that the General Ledger Account Type is selected and click on the button. The following screen will be displayed:

Title bar. Close button - click to close or exit this screen. Enter or select the date using the date picker. Select a General Ledger Account from the Accounts search facility. Any balances and transactions will be cleared from the selected account. Select a General Ledger Account from the Accounts search facility. Any balances and transactions will be transferred to the selected account. The selected account description or name. The selected account description or name. Click to transfer the balances and transactions to the selected accounts. Click to cancel or to close or exit the screen. Process - Field is inactive. Balance of the account as at the selected date. Balance of the account as at the selected date.
Select the General Ledger Account on the Accounts search facility, from which you wish to transfer the balances and transactions.
Select the General Ledger Account on the Accounts search facility, to which you wish to transfer the balances and transactions.
Click on the button to transfer the balances and transactions. TurboCASH will automatically close this screen after the balances were transferred. If you click on the Cancel button, the process will be terminated.

It is strongly recommended that the necessary generate Ledger Transaction Reports for the General Ledger Accounts are generated before you start this process and when you are finished.

The following is an example of the Ledger Transaction Reports for the selected accounts before the process was initiated:



The following is an example of the General Ledger Transaction Report for the selected accounts after the process was initiated:



You will note that the transactions and the account balances for Maintenance are cleared and transferred to the Fuel and Oil Account.

Caution should be exercised as not to try and replace your journal entries with this facility. TurboCASH will not allow you to transfer balances between the different account types. If the selected general ledger account, to which account balances and transactions are transferred, already has balances and transactions, the balances and transactions will be added to the existing balances and transactions.

For example, if you have transferred transactions to the value of R() 500.00 to an account with transactions to the value of R() 700.00, the account that is transferred to will reflect a balance of R() 1 200.00. If you have selected the incorrect account to transfer to, you have to remove these transferred transactions by processing journal entries, from the incorrect account to the correct account. Attempting to rectify the issue with this facility, will result in all the transactions be transferred (for example R() 1 200.00 will be transferred in stead of R() 500.00).