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Using TurboCASH

 







MENU OPTIONS
TOOLS - GLOBAL PROCESSES MENU
  
This menu option allows you to perform global processes in a Set of Books, such as to Clear / Reset a Set of Books, Do the Year-End process and to transfer transactions from one account to another account, update data and transactions to a server, and reverse transactions in posted batches (journals) or documents. Before you access this option, it is recommended that you are absolutely sure that you wish to perform any of these functions. These options can only be reversed or cancelled if you restore the Set of Books from a backup.

To Access the Tools - Global Processes menu option:
Click on the Tools - Global Processes menu option or press the and and keys on your keyboard. A list of the available options will be displayed.

Click to Open, Create, Close, Delete, Save, Backup, Restore, Data Re-index a Set of Books, to Choose a Different Language or Exit the TurboCASH program. Click to create a new or edit or to delete a Bank, Creditor, Debtor, General Ledger or Tax Account, Budget, Contacts, Stock Items, User Reports, Repeating Entries, Repeating Invoices or to delete Documents. Click to do Stock Adjustments, enter transactions, copy Repeating Transactions into a Batch, generate Documents (Invoices, Credit Notes, Quotes, Purchase, Goods Returned or Orders, confirm Quotes and Orders, print Delivery Notes or Documents, editing Open Item Links and to update documents and batches to the General Ledger. Click to generate Batch Type, Creditor, Contact Listing, Debtor, General Ledger, Bank Reconciliation, Document Listing, Stock, Sales Analysis, Purchase Analysis, Tax and User Reports. Click to Set up Internet, Preferences and System Parameters. Click to initiate the Calculator, do Global Processes, Export and Import Data, to do a Data Integrity Check and to Customise Languages. Click to access the Help Files, obtain information About TurboCASH, Support information, Online Registration, download an Updated version of the program from Pink Software's Website. Click to Open a Set of Books. Click to Backup or to Restore a Set of Books. Click on the Setup - Preferences - Theme menu option to change the theme. Click to access the Calculator. Click to Clear or Reset the Transactions and Balances in a Set of Books, Do a Year-end process or to Transfer Transactions and Balances from one Account to another Account. Click to Export Data to other File formats in other Programs. Click to Import Data from other File formats in other Programs. Click to perform a Data Integrity Check on a Set of Books. Click to Customise the Labels in the TurboCASH program. This option will only be available if the TurboCASH Plug-ins are installed from the Installation CD. Click to launch the Pastel Conversion utility, Online Banking or T3DataUtility. Click to launch the Investigator on which you may search for specific data in a set of books. Click to view the transactions for a selected account in the traditional T-account format. Click to launch the Pascal Script Engine Click to reconcile any of the bank accounts. The Receipts and Payments Journal linked to a selected bank account, can be reconciled with a bank statement. Click to Clear or Reset a Set of Books. This will remove all the Transactions and Balances for the selected Set of Books. Click to do the Year-End procedure. Click to transfer transactions from one Account to another Account within the same Account Type (Bank, Debtors, Creditors, General Ledger or Tax Accounts). Click on the Setup - Preferences - Theme menu option to change the theme. Click to design your own reports and documents layout. Click to update the remote server. Click to reverse or cancel the transactions in a selected batch or to reverse or cancel the transactions in a selected document.
Select on the following menu options:

 

Option Description
Clear / Reset This option allows you to clear all the transactions and balances in a Set of Books. This will clear or reset the Set of Books and delete all the transactions and balances.
Transfer Transactions This option allows you to transfer transactions and balances from a selected account to another selected account.
Do Year-End This option allows you to close off all the nominal accounts (income and expense accounts) and transfer the balances for the financial year to the Retained Earnings account. The start date and the reporting dates for the financial year will also be created for the new financial year.
Update Server This option allows you to update transactions to a remote server.
Reverse Posted Batch/Document This facility allows you to reverse or cancel the transactions in entered or imported into batches (journals), and or a selected document, which have already been posted or updated to the ledger.

Reverse Posted Batch (Journal)
The transactions entered or imported in batches (journals) which is already posted or updated to the ledger, may be reversed or cancelled. This option will cancel all the transactions already posted or updated to the ledger, remove it from the transaction file, and import the transactions to the selected batch (journal). You may then erase or delete the entire batch (journal) as well as the transactions, edit or correct the transactions, balance the batch, print the batch list and post it to the ledger.

Reverse Posted Documents
The documents as well as any transactions generated by the documents (invoices and credit notes, purchase documents (goods received notes) and stock returned documents) when the documents were updated or posted to the ledger, will be reversed or cancelled. The selected reversed document will be available as an unposted document. You may then edit the document in the Input - Documents menu option and then update or post it to the ledger. If you do not need to update or post the document to the ledger, you may delete the document in the Edit - Delete - Documents menu option.


It is recommended to create a backup of the Set of Books before any of the options on the Global Processes menu option is initiated.