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Using TurboCASH

 







STOCK LEDGER REPORTS
STOCK ITEM LISTING
  
This option lists the code, description, quantity, cost price, selling price and total value. The system allows you to select certain options, e.g. if you want to produce a price list, the system does not allow you to select quantities and cost price thus only producing a price list.

To generate a Stock Item Listing report:
Click on the Reports - Stock - Stock Item Listing menu option or press the and keys on your keyboard. You may also press the and and and keys on your keyboard. The Stock List Options screen will be displayed.

Title bar. Close button - will exit or close this screen. Select, Screen, Printer, File, E-Mail or Fax. Copies - the number can only be selected if the Printer option is selected. Click to change the Printer and the Page Setup for Dot Matrix Printers. Click to generate the report. Click to close or exit this screen. Select Stock Code, Stock Description, Stock Reporting Group 1 or 2. Select the range of Stock Items. If selected, a column will be inserted in which the physical stock item count during stocktaking may be written in pen. Select to view all or any of up to 3 selling prices. If all the selling prices is selected, only the quantity on hand and include zero balances can be selected. Select to view the average cost. Select to view the stock value. Select to view the cost prices. Select to view the quantity on hand. Select to list all stock items, including those with zero balances.
Select the following options:

 

Option Description
Sequence Select to list the Stock Items according to the Stock Codes, Stock Description, Stock Groups 1 or 2 (Reporting Groups 1 and 2). The description of Stock Group 1 or 2 you have entered on the Reporting Group Name field on the Stock tab on the Setup - System Parameters - Groups menu option may be reflected in this drop down list.
From Stock Code Select the Stock Code in the search facility from which you wish to generate the List.
To Select the Stock Code in the search facility to which you wish to generate the List.

Information to Include:

Option Description
Stock Count If selected, a column will be inserted in which the physical stock item count during stocktaking may be written in pen. If there are any discrepancies (surpluses or shortages) in the stock items on hand according to TurboCASH, and the physical stock items on the shelves or in the stores, you may need to adjust the stock items.
Selling Price You may select all your Selling Prices or any one of the Selling Prices. You may also choose not to view any Selling Price. If you select all selling prices, the Stock Count, Average Cost, Cost Price and Stock Value fields can not be selected. They may be selected if no selling price or any specific selling price is selected. The descriptions of Selling Price 1 / 2 / 3 will be displayed in the drop down list as entered or changed on the Setup - System Parameters - Stock Information menu option.
Average Cost The Average Cost price will be displayed if this field is selected.
Cost Price If this field is selected, the Cost Price will be displayed.
Stock Value If this field is selected, the Stock Value will be displayed. This is the Quantity of Stock at Hand multiplied by the Cost Price.
Quantity on Hand If this field is selected, the Quantity on Hand will be displayed. This is the Quantity of Stock Items at Hand according to TurboCASH. The physical Quantity in the Stores may differ slightly from time to time due to theft.
Include Zero Balances If this field is selected all the Stock Codes existing in your Stock Code file will be displayed. To view only those with balances, leave this field blank.

Click on the button to generate the stock item list.

You need to select the following options on the Stock Item List Options screen, to:
  • Check the Codes, Descriptions, Units and Latest and Average Cost Price, all the applicable options need to be selected in the Stock List Options screen.

  • Check that you have entered your selling prices correctly, you have to select All Prices in the Stock List Options screen.

When you click on the button for any report, which contains transactions, etc. TurboCASH will check for unposted items and display the number of unposted Batches and Documents. You may select to view the details of the unposted Batches and Documents. This is an important facility as these batches contain transactions, which will not be included in your reports.