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You need to issue a source document to document the sales transactions to your debtors (customers) on credit. If these sales transactions are for the sale of any services or goods, sold on credit, and which is not your trading stock items, these invoices should be entered in the Input - Batch Entry <F2> menu option.

In these cases, you need to issue a hand-written sales invoice and hand or send it to your debtors (customers). You may use pre-printed invoices, which you may design for your business requirements. These sales invoices, should be pre-numbered and should be written clearly in permanent ink, which cannot be erased, fade or smudge.

Before you hand or send these sales invoices to your debtors (customers), it is advisable to check that the entries (description of the service rendered or goods sold, pricing and discounts) are correct.


Invoice heading and number. Date of the Invoice. VAT registration number must be displayed if registered for VAT. The address of your business. Name and address of the customer or debtor. Transaction details. Errors and omissions excluded. Invoice total, VAT amount and Inclusive amount payable. Indicates the percentage VAT included. Name of your business.

If you are registered for VAT, you also need to check whether the VAT is applicable to the items entered on the sales invoice. You should note that this invoice must comply with certain requirements and that different percentages, may apply for the Output VAT for some items on the invoice. Other items may be excluded from VAT.

Should you sell trading stock items or service items from your stock item code file, you will create the sales invoices in the Input - Documents - Invoices - Enter menu option.