|1.||Date:||Fill in the date on both the cheque and the counterfoil.|
|2.||To :||Fill in the name of the beneficiary (supplier or creditor) on both the cheque and the counterfoil It should be the same as the Pay line on the cheque.|
|3.||For:||Fill in the reason for the payment (i.e. payment of account, petrol, etc.) This will help you to allocate the payment to the correct account. This is not applicable to the cheque itself.|
|4.||Amount:||Fill in the amount. The amount in words must also be entered.|
|5.||Crossing:||Enter the words NOT TRANSFERABLE between 2 parallel lines, if is not a cash cheque.>|
When the cheques are cleared by the bank (cashed), the cheques are usually returned together with the bank statement. These cheques should be checked with your bank statement when doing the bank reconciliation. These cashed cheques should be retained as proof of payment in the case where a beneficiary alleges that payment has not been received.