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Using TurboCASH

 







MENU OPTIONS
REPORTS MENU
  
This menu lists all the standard reports in TurboCASH, which are required to manage the information in a Set of Books. In addition to these standard reports, you may also create your own user or custom reports in the Edit - User Reports menu option. TurboCASH can report on your transactions and balances for up to two years (this year and the previous year). Reports are grouped into the various types.

The standard reports for the Ledger are grouped together for the creditor's ledger, debtor's ledger, stock ledger (if you are creating transactions from the stock code file), and the general ledger. In addition to the ledger reports, you may also view reports on your batches or journals, contact listing, bank reconciliation, tax (if you are registered as a VAT vendor) and any specific user reports, which you may have created in the Edit - User Reports menu option.

If you are creating transactions from your stock file (generating documents - invoices, credit notes, purchases and goods received documents), you will need to view reports in the stock ledger, document listing, sales analysis, purchase analysis reports in addition to the reports mentioned in the previous paragraph.

 

To Access the Reports Menu:
Click on the Reports menu option or press the and keys on your keyboard. A list of the 13 available reports or groups of reports will be displayed.

Click to Open, Create, Close, Delete, Save, Backup, Restore, Data Re-index a Set of Books, to Choose a Different Language or Exit the TurboCASH program. Click to create a new or edit or to delete a Bank, Creditor, Debtor, General Ledger or Tax Account, Budget, Contacts, Stock Items, User Reports, Repeating Entries, Repeating Invoices or to delete Documents. Click to do Stock Adjustments, enter transactions, copy Repeating Transactions into a Batch, generate Documents (Invoices, Credit Notes, Quotes, Purchase, Goods Returned or Orders, confirm Quotes and Orders, Print Delivery Notes or Documents, POS invoices, editing Open Item Links and to update or post documents and batches. Click to generate Batch Type, Creditor, Contact Listing, Debtor, General Ledger, Bank Reconciliation, Document Listing, Stock, Sales Analysis, POS Reports, Purchase Analysis, Tax and User Reports. Click to Set up Preferences and System Parameters. Click to initiate the Calculator, Global Processes, Search, Report Designer, T-Account Viewer, Export and Import Data, Data Integrity Check, Script Engine, Customise Languages and Plug-ins. Click to Open a Set of Books. Click to generate a list of the Contacts. Click to generate an Age Analysis, Debtor Listing, Print Labels, Debtor Statements and Transactions reports. Click to generate a Budget Performance, Accounts Listing, Cash Flow, Transactions, Trial Balance, and Financial Statements (Income Statement and Balance Sheet). Click to generate a report for the Bank Reconciliation for a specific period. Click to generate a list of Documents (Invoices, Credit notes, Quotes, Purchases, Goods Returned and Orders). Click to generate a Stock Activity, Back Order, Movement Summary, Print Labels, Re-Order and a Stock Listing report. Click to generate reports to analyse the sales by Customer, Product, Salesperson, Group, Salesperson performance by Product, Customer, Products sold by Customer, Salesperson, Customer by Product and Customer by Product. Click to generate a Purchases by Supplier or Product report. Click to generate reports on your Tax (VAT) Input and Output VAT. This report will be used to complete and substantiate the VAT returns, if registered for VAT. Click to generate any of the available User Reports. Click to generate an Age Analysis, Creditor Listing, Print Labels, Creditor Remittance Advises and Transactions reports. Click on the Setup - Preferences - Theme menu option to change the theme. Click to generate Point of Sale reports. Click to generate a batch type report on the transactions entered in batches.
Select the following reports:

Option Description
Batch Type Reports on all your transactions entered and updated on the system, for each entry type or for a specific entry type or specified period. For example, all your sales journal, purchase journal, general journals, etc. transactions will be grouped together.
Creditor You may select any of the 5 available reports (age analysis, lists, printing of labels, remittance advises and detailed transactions) to manage the accounts in the creditor's ledger.
Contact Listing Lists the details of all your contacts.
Debtor You may select any of the 5 available reports (age analysis, lists, printing of labels, debtor statements and detailed transactions) to manage the accounts in the debtor's ledger.
General Ledger You may select any of the 5 available reports (budget performance, chart of accounts, cash flow, detailed transactions, movements and financial statements such as the trial balance, income statement and balance sheet) to manage all the accounts in the general ledger.
Reconciliation The bank reconciliation displays the outstanding payments (cheques) and deposits as at the end of a specific period or date.
Document Listing Lists your documents, such as invoices, credit notes, purchases, goods returned notes, orders and quotes or a selection of documents or for a selected period.
Stock You may select any of the 6 available reports (stock item activity, back-orders, movement summary, re-order and stock item listing and print labels) to manage the stock items in the stock ledger.
Sales Analysis You may select any of the 10 available reports to analyse your sales by customer, salesperson, product, etc.
Purchase Analysis You may select any of the 2 available reports to analyse your purchases by supplier and by product.
Point-of-Sale A report on point-of-sale if you use point-of-sales.
Tax If you are registered as a VAT vendor, you need to print and view reports for a specific period for all your Tax (VAT) or for a specific tax code such as Input VAT, Output VAT, Zero-rated VAT, etc.
User Reports Any reports which you have created in the Edit - User Reports menu option. User reports are reports, which you may create in addition to the host of standard reports, which TurboCASH provides.


TurboCASH will display a Report options screen when a report is accessed. You only need to select the information you wish to include in a report. When the cursor is in certain fields of these report options screens, a search facility or lookup facility screen will display a list of valid codes, account numbers and description from which you may select the codes or account numbers, descriptions, periods or dates to include in the report. On some fields of these report options screens, a drop-down list may be available where you may select any valid item from a list. You may also come across fields on these report options screens, where you need to select the criteria for a report with a tick ( ).

When you click on the button for any report, which contains transactions, etc., TurboCASH will check for unposted items and display the number of unposted Batches and Documents. You may select to view the details of the unposted Batches and Documents. This is an important facility as these batches contain transactions, which will not be included in your reports.