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Using TurboCASH

 







REPEATING BATCH (JOURNAL) TRANSACTIONS
IMPORT REPEATING / RECURRING TRANSACTIONS
  
This option allows you to import a repeating transactions batch into a normal batch. To use this option you need to enter the transactions of a repetitive nature (which occurs frequently) in a repeating batch on the Edit - Repeating Entries menu option. You may then at any required time import the repeating transactions in a normal batch. You first need to check the repeating entries and edit it before posting the normal batch to the ledger.

To Import Repeating Entries into a selected Batch:
Click on the speed button or icon. You may also press the key on your keyboard. Alternatively you may press the and and keys on your keyboard. The Batch Type screen will be displayed.
Select the Batch Type for which you wish to import transactions from a Repeating Batch and click on the button. The batch entry screen for the selected Batch Type will be displayed.

Minimise button - inactive. Restore button - click to display this screen to full size and click again to restore it to its original size. Title bar - double-click to display the screen in full size or to return to the normal size. Title bar. The name of the selected batch. Title bar. The Alias for the selected batch. Close button - Click to close or exit this screen. Click to delete a selected transaction. Click to insert a row or line above a selected transaction. Click to balance the batch, if the batch is not already in balance. Click to post or update the transactions to the ledger, if the batch is in balance. Click to enter transactions Inclusive or Exclusive of VAT. Click to list the entries or transactions entered into the batch. Click to access more processing options for the batch. Click to set the Options for this batch.
Click on the speed button or icon or press the key on your keyboard. The Process the batch options screen will be displayed.
Select the Repeating Transactions option and click on the button. The Enter Month and Year to repeat entries to screen will be displayed.

 

Select This Year or Last Year to import the transactions. Select the Accounting period (This Year or Last Year periods) in which the transactions are to be imported. Enter a description to add it to the existing descriptions. Click to import the transactions into the normal batch. Click to cancel and close or exit this screen. Enter a new reference number to replace existing reference numbers.
Select and enter the following:
  • Select this year or last year in which you wish to process the repeating transactions.
  • Select the period for this year or last year, depending on which year you have selected from This Year or Last Year search facility.
  • Enter any description, which you wish to add to any existing descriptions.
Click on the button or press the key on your keyboard. The repeating transactions will be copied into the normal batch. Check the transactions and if necessary, edit the transactions in the batch.
Click on the speed button or icon or press the key on your keyboard to balance the batch.
Click on the speed button or icon or press the key on your keyboard to change the alias. This will help you if you wish to identify a specific batch, if you wish to generate a batch type report or if you wish to export posted batches to a file.
Click on the speed button or icon or press the key on your keyboard to list the batch. It is a good idea to list the batch and check the entries on the batch thoroughly. If there are any errors, you may edit the batch before posting the batch.
Click on the speed button or icon or press the key on your keyboard to post the batch.

Once the repeating entries have been copied to a normal batch and the batch is posted or updated to the ledger, you need to process transactions in another batch to rectify any errors, if you did not edit the batch before posting the batch.

If no repeating transactions are available or entered in the Edit Repeating Entries menu option for the selected batch type, TurboCASH will display the following error message:

  • Click on the button.
  • Select the correct batch type and proceed to import the Repeating Entries.