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OPEN ITEM PROCESSING
PROCESS OPEN ITEM LINKS FOR DEBTOR ACCOUNTS
  
This option allows you to link or process selected credit transactions (payments received, credit notes, adjustments, etc.) to a selected debit transaction (invoices, charge amounts, interest, etc.) for a selected debtor account. Should a selected transaction already be linked, you may click on the speed button or icon to clear the link for a selected transaction on a specific date, before you may edit the link of a specific transaction.

To process Debit and Credit Transaction Links for Debtor Accounts:
Click on the Input - Open Item Link menu option or on the icon or speed button. You may also press the and keys or press the and and keys on your keyboard. The Open Item Link screen as well as the Debtors search facility will be displayed.
Select the debtor account. All the transactions for the selected debtor account will be displayed:

Title bar - double-click to display the screen in full size or to return to the normal size. Minimise button - click to minimise this screen. Restore button - click to display this screen to full size and click again to restore it to its original size. Close button - Click to close or exit this screen. Clear all open item links or links in a specified period for a selected Debtor account Change all open item links or links in a specified period to Balance Brought Forward age type. View all linked transactions and to unlink or remove a link for a selected transaction. Select a Debtor account on the Debtors search facility. Select a Creditor account on the Creditors search facility. Process specific or selected links. View the open item ageing as displayed on Debtor Statements. Select a Debtor account on the Debtors search facility. The name or description of the selected Debtor account. Sales invoice or other reference number entered in batches or journals or the Invoice or POS Invoice number. Date of the transaction. Description or details of the debit transaction. If an Invoice or POS Invoice was updated to the ledger, the Document type (Invoice) will be displayed. The transaction amount. The outstanding amount will change to 0.00 if the linked amount is the same as the transaction amount. If not the same a difference will be displayed. Select to link the debit transaction. If not selected, the transaction is not linked. Vertical scroll bar - move up or down to view more transactions, if necessary. The total of the debit transaction amounts. The total of the debit outstanding amounts. All the debit transactions posted in batches (Sales Journal, etc.) and in documents (Invoices and POS Invoices). All the credit transactions posted in batches (Receipts Journal, Sales Journal (returns), etc.) and documents (Credit Notes). Deposit or other reference number entered in batches or journals or the credit note number. Date of the transaction. Description or details of the credit transaction. If a Credit note was updated to the ledger, the Document type (Credit Note) will be displayed. The transaction amount. The outstanding amount will change to 0.00 if the linked amount is the same as the transaction amount. If not the same a difference will be displayed. Select to link the credit transaction. If not selected, the transaction is not linked. Vertical scroll bar - move up or down to view more transactions, if necessary. The total of the credit transaction amounts. The total of the credit outstanding amounts. The total transaction and outstanding amounts will be matched with the ledger total. Any differences for the transaction and outstanding totals.
Select the transaction, which you wish to link in both the Debit transaction and the Credit transaction list.
Click on the button or icon. The Enter the Amount to link screen will be displayed, which will display the amount for the selected credit transaction.

 

Title bar. Close button - Click to close or exit this screen. Enter an amount to link. Click to link the specified amount.
Check that the amount you wish to link is correct or overtype the amount with the correct amount.
Click on the button. The Outstanding Amount in the Debit transaction area of this screen will be adjusted with the amount that is linked. If the linked amount is the same as the transaction amount, the transaction will not be displayed in the Debit transaction area of the screen. The Outstanding Amount will also be adjusted in the Credit transaction (top area) of the screen. If the linked amount is the same as the outstanding amount, the outstanding amount will reflect as 0.00.

To process the links for debtor accounts is basically the same as that of creditor accounts.