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OPEN ITEM PROCESSING
PROCESS OPEN ITEM LINKS FOR CREDITOR ACCOUNTS
  
This option allows you to link or process selected debit transactions (payments made, returns, adjustments, etc.) to a selected credit transaction (purchases, charge amounts, etc.) for a selected creditor account. Should a transaction already be linked, you may click on the speed button or icon to unlink specific transactions for a selected date, before you may edit the link of a specific transaction.

To process Credit and Debit Transaction Links for Creditor Accounts:
Click on the Input - Open Item Link menu option or on the icon or speed button. You may also press the and keys or press the and and keys on your keyboard. The Open Item Link screen as well as the Debtors search facility will be displayed.
To select a Creditors Account, press the key or click on the Close button of the Debtors search facility to close or exit the screen.
Click on the speed button or icon. The Creditors search facility screen will be displayed. Select the creditor account. All the transactions for the selected creditor account will be displayed:

Title bar - double-click to display the screen in full size or to return to the normal size. Minimise button - click to minimise this screen. Restore button - click to display this screen to full size and click again to restore it to its original size. Close button - Click to close or exit this screen. Clear all open item links or links in a specified period for a selected Creditor account. Change all open item links or links in a specified period to Balance Brought Forward age type. View all linked transactions and to unlink or remove a link for a selected transaction. Select a Debtor account on the Debtors search facility. Select a Creditor account on the Creditors search facility. Process specific or selected links. View the open item ageing as displayed on Creditor Remittance Advises. Select a Creditor account on the Creditors search facility. The name or description of the selected Creditor account. Cheques and Purchase returns (Supplier Credit notes) or other reference number entered in batches or journals or the Stock or Goods Returned document number. Date of the transaction. Description or details of the debit transaction. If Stock or Goods Returned documents were updated to the ledger, the Document type (Stock or Goods Returned) will be displayed. The transaction amount. The outstanding amount will change to 0.00 if the linked amount is the same as the transaction amount. If not the same a difference will be displayed. Select to link the debit transaction. If not selected, the transaction is not linked. Vertical scroll bar - move up or down to view more transactions, if necessary. The total of the debit transaction amounts. The total of the debit outstanding amounts. All the debit transactions posted in batches (Purchase Journal (returns), Payments Journal, etc.) and Stock or Goods Returned documents. All the credit transactions posted in batches (Purchase Journal, etc.) and Purchase documents. Supplier Invoice or other reference number entered in batches or journals or the Purchase document number. Date of the transaction. Description or details of the credit transaction. If a Purchase document was updated to the ledger, the Document type (Purchase) will be displayed. The transaction amount. The outstanding amount will change to 0.00 if the linked amount is the same as the transaction amount. If not the same a difference will be displayed. Select to link the credit transaction. If not selected, the transaction is not linked. Vertical scroll bar - move up or down to view more transactions, if necessary. The total of the credit transaction amounts. The total of the credit outstanding amounts. The total transaction and outstanding amounts will be matched with the ledger total. Any differences for the transaction and outstanding totals.
Select the transaction, which you wish to link in both the Debit transaction and the Credit transaction list.
Click on the speed button or icon. The Enter the Amount to link screen will be displayed, which will display the amount for the selected credit transaction.

 

Title bar. Close button - Click to close or exit this screen. Enter an amount to link. Click to link the specified amount.
Check that the amount you wish to link is correct or overtype the amount with the correct amount.
Click on the button. The Outstanding Amount in the Credit transaction area of this screen will be adjusted with the amount that is linked. If the linked amount is the same as the transaction amount, the transaction will not be displayed in the Credit transaction area of the screen. The Outstanding Amount will also be adjusted in the Debit transaction (top area) of the screen. If the linked amount is the same as the outstanding amount, the outstanding amount will reflect as 0.00.

To process the links for creditor accounts is basically the same as that of debtor accounts.