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Using TurboCASH

 







POINT-OF-SALES PAYMENT
POINT-OF-SALES PAYMENT RECEIVED
  
Once the customer has brought his or her items to the point-of-sale terminal and the transactions is entered (stock items and quantities selected and or scanned with a barcode scanner) you need to process the payment received from the customer. As soon as the point-of-sale payment is received and processed, the point-of-sale invoice (till slip) will be automatically be printed, unless the Confirm Printing option was selected in the Point-of-Sales Setup and the cashier or salesperson has selected not to print the invoice now. There are 5 basic methods in which payment may be received from customers. These payment methods are:
  1. Cash - If the customer hands you physical cash you need to enter the amount of cash received. TurboCASH will display the amount of change that you need to hand to the customer.

  2. Credit Card - If the customer presents a credit card, you need to enter the amount of the transaction in the credit card field. The screen will change to allow you to enter the basic details of the credit card (card number, card holder's name, card type and the expiry date of the card).

  3. Cheque - If the customer presents a cheque, you need to enter the amount of the transaction in the cheque field. The screen will change to allow you to enter the basic details of the cheque (bank account code and cheque number).

     

  4. Account - If you have a valid customer, with approved credit facilities and you have created a debtor account on the Edit - Accounts - Debtor menu option, you may select the debtor account. This will charge the amount of the point-of-sales invoice to the debtor's account, which he later needs to pay when he settles his account.

  5. Voucher - When the customer or debtor pays, he or she may produce vouchers as payment or part of payment for a point-of-sale invoice. In most cases, the voucher may be presented together with cash, a credit card, cheque or account. In this case you need to enter the amounts received by cash, credit card, cheque or to charge the invoice to a debtor account and the amount or value of the voucher, if vouchers are presented.
To Process Payment at the Point-of-Sale:
Once a point-of-sale invoice is created, click on the speed button or icon or press the key. You may also press the and keys on your keyboard to receive payment from customers or to charge the invoice amount to a debtors account and to print the point-of-sale invoice (till slip). The Payments screen will be displayed.

Title bar. This amount and will be changed to zero (nil) if an amount is entered in any of the 5 Payment Method fields below. Change will be displayed if the amount tendered and entered is more than the amount still to pay. Enter the total amount of Cash (bank notes and coins) presented for payment. Enter the amount to be paid by Credit Card. Enter the amount of the cheque presented for payment. Enter the amount to be charged to a Debtor account. Enter the total amount of the Vouchers presented for payment. The default Cash Customer account (or other selected Debtor account). It will change when other Payment Methods is selected. Click to print the POS Invoice. You will be able to proceed to generate the next Invoice. Click to return to the POS Invoice Entry screen.
Enter the amount receive from the customer in the respective fields if payment is received in cash, credit card, cheque or voucher or of you wish to charge an invoice amount to a debtor account. Depending on the field in which you enter the payments, the screen will change to reflect the applicable fields.
Once the payment is received, you need to open the cash drawer to hand any change to the customer or to insert credit card slips, cheques and vouchers, etc. If the cash drawer is not open, click on the process speed button or icon and button or press the <Alt> and select the open drawer option.
Click on the button to print the point-of-sale invoice hand it to the customer.

It is important to implement sufficient control measures to check that the credit cards are valid, or conditions on which you accept cheques and that if you charge point-of-sales accounts to debtor accounts, etc. to limit your losses. Some examples which may give rise to losses are credit card and cheque fraud, debtors which cannot pay or are unwilling to pay or settle their accounts.

Should a POS Invoice created and a payment have been processed and the goods or stock items is returned, you need to process a Credit Note in the Input - Documents - Credit Notes menu option to process the returns or to correct the POS Invoice.