TurboCASH Accounting Software TurboCASH United Kingdom
Select your Country
OPEN SOURCE ACCOUNTING SOFTWARE
HomeFeatures & ScreenshotsShop onlineCompareFAQForumRegisterContact
Community
Free Downloads
Shop
Other Titles

Using TurboCASH

 







POINT-OF-SALES
POINT-OF-SALES INVOICE INVOICING
  
The Point-of-Sale Invoice feature allows you to create invoices at a point of sale and to collect payment from your customers or to charge the invoice to an existing debtor account. Before you can process Point-of-Sale invoices, you need to do the Point-of-Sale Setup. If the setup was not done, TurboCASH will display an error message and when you click on the OK button of the error message, the POS Setup screen will be displayed. Once the setup is correct you can proceed with the Invoicing.

To Access the POS Invoice Entry Screen:
Click on the arrow on the right hand side of the speed button or icon and select POS Invoice. You may also click on the Input - Documents - POS Invoice menu option or press the and keys on your keyboard. The POS Access screen will be displayed.
Select the Salespersons (Cashiers) name (and enter a valid password - if passwords were set for the users) and click on the button of the POS Access screen. The POS Invoice Entry screen will be displayed.

Title bar - double-click to display the screen in full size or to return to the normal size. Minimise button - click to minimise this screen. Restore button - click to display this screen to full size and click again to restore it to its original size. Close button - Click to close or exit this screen. Delete a selected  transaction from this invoice. Edit a selected  transaction on this invoice. Launches the POS Lookup or search facility screen. Select a Debtor account, other than the default Cash Customer account. Process the Float into the Drawer and Out of the Drawer (Paid Outs and Change) transactions. Process payment received from the Customer (Cash, Cheque, Credit Card, Vouchers) or charge it to the Debtor's Account. Delete all the transactions in this invoice. Click on the down arrow to select an option (Cash up, Reprint last invoice, Close Shift, Reports and to Open the Drawer). Display - It will display the items, sub-totals and change, if any. An numeric number will be allocated for each transaction line or Stock Item selected. Select the Stock Item code on the Stock Item search facility. The description of the selected Stock Item will automatically be inserted. The unit selling price of the Stock Item. Note that the selling price must be Inclusive of VAT. The quantity is always defaulted to 1. Overtype this quantity with the number of the selected Stock Item. Discount - Enter an amount of discount, if necessary. This amount will automatically be calculated. It is the unit selling price X the specified quantity (less any discounts, if specified). Vertical scroll bar - move up or down to view more entries on this screen. Launches the POS Lookup or search facility screen. The default Cash Customer account or other selected Debtor account. The selling prices - Inclusive of VAT The name of the salesperson who has opened the POS Invoicing Shift. Click and drag the mouse to resize the screen to any required size.
Before serving the first customer, the cashier (salesperson) needs to check the float and click on the speed button or icon to enter or record the float (which will be used to hand change to customers).
If a customer presents the items to the cashier, the cashier (salesperson) only needs to select the items (using the Stock Item Search facility to add the items. If a barcode scanner is configured and you have entered barcodes for your stock items, you only need to scan these barcodes and the stock items will automatically be added for the customer. You may also use the POS Lookup or search facility or to select or search for a stock item code. You may also press the key on your keyboard or click on the speed button or icon to search for a specific stock item.
When payment is received from a customer, you need to press the key on your keyboard or click on the speed button or icon to process the payment received. TurboCASH will automatically print the POS Invoice and you may proceed to serve the next customer.
At the end of the day or shift, press the key on your keyboard or click on the speed button or icon and select the Cash Up option to cash up. A Cash-Up Report may be generated displaying the quantities of credit card slips, cheques and vouchers and the amount that is registered in TurboCASH for the cashier. The cashier needs to count the physical quantities and enter it in the Cash Up screen. A Cash Up Report must then be generated, which will display both the system totals, the amounts entered by the cashier. If there are any variances, or differences, it will be displayed on this report. The float for the next shift can be set aside and a deposit slip prepared for the next day's banking.
Once you have cashed up you need to click on the speed button or icon and select the Close Shift option to close the shift. TurboCASH will post or update the POS invoices to the Ledger.

While processing POS Invoices, you may need to edit the POS Invoices. The following Editing options is available:

 

- This button will delete a specific entry or transaction from the POS Invoice.

- This button will delete all of the entries or transactions from the POS Invoice.

- This option allows you to edit or change a specific entry or transaction in the POS Invoice.

While processing Invoices for Customers, you may need or wish to enter the name and delivery address for a specific customer. You may also need to select a specific debtor account (other than the default cash customer account) if you need to charge the POS Invoice to a selected Debtor account. To enter details for a customer or to select a Debtor Account, press the key on your keyboard or click on the speed button or icon.