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Using TurboCASH

 







POINT-OF-SALES PAYMENT
POINT-OF-SALES PAYMENT RECEIVED BY CHEQUE
  
Once the customer has brought his or her items to the point-of-sale terminal and the transactions is entered (stock items and quantities selected and or scanned with a barcode scanner) you need to process the payment received from the customer. As soon as the point-of-sale payment is received and processed, the point-of-sale invoice (till slip) will be automatically be printed, unless the Confirm Printing option was selected in the Point-of-Sales Setup and the cashier or salesperson has selected not to print the invoice now.

Before the payment is processed, the cashier or salesperson should check that the cheque is valid (e.g. you may wish to obtain identification and may wish to validate the cheque on a verification system to confirm if a cheque account is valid and has sufficient funds available) before accepting the cheque as payment.

To Process Payment - Cheque Payment Received from a Customer:
Once an point-of-sale invoice is created, click on the speed button or icon or press the key. You may also press the and keys on your keyboard to receive payment from customers and to print the point-of-sale invoice (till slip).
When the customer hands the cheque to you, check that the cheque is valid (e.g. you may wish to obtain identification and may wish to validate the cheque on a verification system to confirm if a cheque account is valid and has sufficient funds available) before accepting the cheque. Enter the amount of the point-of-sale invoice in the credit card field. The Payment screen will change to reflect the fields to enter the credit card details.

Title bar. This amount and will be changed to zero (nil) if an amount is entered in any of the 5 Payment Method fields below. Change will be displayed if the amount tendered and entered is more than the amount still to pay. Leave blank. Leave blank. Enter the amount of the cheque presented for payment. Leave blank. Leave blank. Enter the Customer's Cheque number. Click to print the POS Invoice. You will be able to proceed to generate the next Invoice. Click to return to the POS Invoice Entry screen. Enter the Customer's Bank Account number.
Enter the bank account code and cheque number for the cheque. This information will assist you if the cheque is returned as unpaid or being dishonoured by the bank or financial institution.
Click on the button to print the point-of-sale invoice hand it to the customer.

It is important to implement sufficient control measures to check that the cheques are properly completed and valid, or that the conditions on which you accept cheques are clearly defined to your salespersons. This will help you to limit your losses with fraudulent cheques and in cases where cheques are returned due to insufficient funds or dishonoured by the bank for other reasons. Some businesses have some verification systems in place, where a cheque are verified online to see that the cheque account is valid and that there are sufficient funds in the cheque account, before a cheque is accepted.

 

To view a sample of a cheque, click here.

Should a POS Invoice created and a payment have been processed and the goods or stock items is returned, you need to process a Credit Note in the Input - Documents - Credit Notes menu option to process the returns or to correct the POS Invoice.