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POINT-OF-SALES PAYMENT
POINT-OF-SALES CHARGE INVOICE TO DEBTOR ACCOUNT
  
Once the customer has brought his or her items to the point-of-sale terminal and the transactions is entered (stock items and quantities selected and or scanned with a barcode scanner) you need to process the payment to charge the invoice amount to a debtors account, as requested. As soon as the point-of-sale payment is received and processed, the point-of-sale invoice (till slip) will be automatically be printed, unless the Confirm Printing option was selected in the Point-of-Sales Setup and the cashier or salesperson has selected not to print the invoice now.

If the customer requests to charge the amount of the point-of-sale invoice to his account, the cashier or salesperson should check that the debtor has sufficient credit facilities available before processing the payment.

To Charge an Invoice to a Debtor Account:
Once an point-of-sale invoice is created, click on the speed button or icon or press the key. You may also press the and keys on your keyboard to charge this point-of-sale invoice to the debtors account and to print the point-of-sale invoice (till slip).
If the customer is an approved debtor with credit facilities, and it is requested that you charge the amount of the point-of-sale to his account, check that the debtor has sufficient credit facilities available. Enter the amount of the point-of-sale invoice in the account field. The Payment screen will change to reflect the fields to select the debtor account.

Title bar. This amount and will be changed to zero (nil) if an amount is entered in any of the 5 Payment Method fields below. Change will be displayed if the amount tendered and entered is more than the amount still to pay. Leave blank. Leave blank. Leave blank. Enter the amount to be charged to a Debtor account. Leave blank. The default Cash Customer account (or other selected Debtor account). It will change when other Payment Methods is selected. Click to print the POS Invoice. You will be able to proceed to generate the next Invoice. Click to return to the POS Invoice Entry screen. Select the Customer or Debtor Account to which the Due Invoice amount should be charged.
Click on the Charge to Account field to select a Debtor account. The Select Debtor Account screen will be displayed.

 

Title bar. Close button - Click to close or exit this screen. Select a Customer or Debtor account on the Debtors search facility. The description or name of the selected Customer or Debtor account. Postal address - if this is blank, you may enter an address. Delivery address - if this is blank, you may enter an address. Message - if this is blank, you may enter a message.
Click on the Customer field to select the Debtor from the Debtors search facility and press the key on your keyboard to close or exit the Select Customer screen.
Check that the name is correctly displayed on the Payments screen. Click on the button to print the point-of-sale invoice hand it to the customer.

At the end of the month or other period, you need to send a debtor statement to the debtor to remind him of the amount of point-of sales and/or other invoices, he or she needs to pay on their accounts.

It is important to implement sufficient control measures to check that the debtors has sufficient credit facilities available if you charge point-of-sales invoices to debtor accounts, etc. to limit your losses. If you grant credit facilities, you may find that some debtors cannot pay their accounts if their credit limit is set too high or if the credit limit is exceeded. Some debtors may be very unwilling to pay or settle their accounts.

Should a POS Invoice created and a payment have been processed and the goods or stock items is returned, you need to process a Credit Note in the Input - Documents - Credit Notes menu option to process the returns or to correct the POS Invoice.