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Using TurboCASH

 







POINT-OF-SALES
CLOSE POINT-OF-SALE SHIFT
  
At the end of the point-of-sales shift or when a cashier is relieved from his duties during a shift, you need to close the shift. You first need to cash up and generate the cash up report before closing the shift. When you close the Point-of Sale Shift, the TurboCASH will automatically update and post the Point-of-Sale Invoices to the Ledger.

To Close a Shift and to Post or Update the POS Invoices to the Ledger:
Click on the down arrow on the right-hand side of the speed button or icon and select the Close Shift option. The following Information screen will be displayed:

Title bar. Close button - Click to close or exit this screen. Click to post or update all the POS Invoices generated during the POS Shift to the Ledger.
Click on the button or press the key on your keyboard to close the shift and post or update the POS Invoices for the cashier or salesperson. The following progress indicator will display the closing and posting process:

 


Wait until the process is finished, and the POS Invoice Entry screen is displayed. Press the key on your keyboard to exit or close the POS Invoice Entry screen.

As soon as the Shift is closed, TurboCASH will post the POS Invoices to the ledger. The transactions will reflect as follows in the ledger accounts:
  1. Selling Price of the POS Invoice:

    The Cash Sales Account will be debited (unless a Debtor Account was selected when the Invoice payment was charged to account) and the Sales and Output VAT account is credited.



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  2. Cost Price for the Items Sold:

    The Average or Latest Cost price (if Cost of Sales was setup in the Setup - System Parameters - Stock Information menu option) is debited to the Cost of Sales account and the Stock Control Account is credited with the cost price. The quantities and the cost prices will be reduced with the items sold in the Stock Item Ledger.




  3. Float Movements:

    The Float into the drawer (e.g. R() 100) at the start of the shift will be debited to the Till Account and is credited to the Cash Transfer Account with the amount of the Float Movement - into the drawer. The customer's payment at the sale (e.g. cash) is debited to the Till Account and credited to the Cash Customer account when the invoice is updated to the ledger.



The POS Cash Transfer Account should have a debit balance. When you decide on the amount to keep as a float (or increase the amount of the float) for change, etc. you would normally cash a cheque or withdraw cash for the float amount (or increase) from your bank account. This debit transaction will be recorded when the Payments Journal and updated to this account in the ledger. When you hand the float to a cashier (salesperson), the cashier needs to verify the amount of the float received and record the float into the drawer. This will create the credit transaction.

At the end of the shift you analyse the cashup report to check the cash in the drawer as well as payments received by credit card, cheque, vouchers, etc. and that there are no shortages or surpluses. Once this is done, need to do the following:
Set the float aside for the next POS shift and process a Journal (preferably a POS Journal or batch) to debit the POS Cash Transfer Amount for the float amount and credit the POS Till Account-
Prepare a bank deposit slip for the amount of cash, cheques, etc. you need to bank. This amount should be the balance of the POS Till Account (Sales for the day or shifts) (e.g. R() 114). When the deposit slip is presented to the bank and it is stamped, it needs to be entered in the Receipts Journal for the bank account in which the moneys was deposited. When this deposit slip is entered in the Receipts Journal, it should be allocated to the POS Till Account.

Once the POS Journal and the Receipts Journal is posted to the ledger, the Cash Customer Account, CASH Transfer Account and the Till Account should not reflect any balances.

You need to take-on Stock Items (quantities and cost prices) in the Input - Adjust Stock (Take-on tab) if you start to use TurboCASH for the first time and / or update your purchases before you update your invoice documents in the Input - Update Ledger menu option. This will ensure that the correct cost prices are updated in the Stock Item master files and that the updated cost prices will be used when you update the Invoices or Point of Sales invoices.

Should a POS Invoice created and a payment have been processed and the goods or stock items is returned, you need to process a Credit Note in the Input - Documents - Credit Notes menu option to process the returns or to correct the POS Invoice.