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Using TurboCASH

 







POINT-OF-SALES
INTRODUCTION TO POINT-OF-SALES
  
The Point-of-Sales feature allows you to process invoices using bar code readers, till slip printers, cash drawers, etc. TurboCASH Point-of-sale is aimed at users that sell to end users and want to produce invoices or till slips quickly. The aim is to keep the system as simple as possible, so TurboCASH.Seven deals only with finished goods.

Before you can work with Point-of-Sales, you need to set the following basic defaults:
  1. Create Salespersons or cashiers who will be entrusted with a float, and to process the Point-of-Sale Invoicing shift. Set user passwords - It is optional, but recommended. If passwords are set, TurboCASH will not allow a user or salesperson to open a shift.

  2. Set the Stock Information and Cost of Sales parameters and defaults up. You also need to specify if you will be using average or latest cost prices to calculate your cost of sales. This will definitely affect your gross profit (Sales less Cost of Sales)

     

  3. Create and edit your Stock Items, if not already done when you have created your Set of Books. If you are going to use barcode readers, you need to enter the bar codes in the Edit - Stock Items menu option. If you are planning to use labels for your stock items, you need to define the labels for your stock items, if not already defined. You may print the stock item labels. If these labels are placed on your stock items, you may use bar code scanners, to add these items on an invoice.

  4. Process any Purchases or Goods Returned documents and post or update these documents to the ledger. This could also have an effect on your gross profit. If you are a new business, and you have any stock items on your previous accounting records, you first need to take on the quantities or opening balances of your stock items, before you can actually start processing point of sale invoices or normal invoices.

  5. Create a Cash Customer Account.

  6. Set the Point-of-Sales parameters and defaults, cash drawers, barcode scanners and printers up on the Setup - System Parameters - Point-of-Sale menu option.
Once you have completed all the settings, you may start to process the Point-of-Sales invoices. The point-of sales session works very easy and the basic process is as follows:
  1. Click on the Input - Documents - POS Invoice menu option or press the and keys on your keyboard.

  2. Select the salesperson and click on the OK button. If a password was set, you need to enter a valid password for the salesperson and click on the OK button.

  3. Enter the Float amount, which you need to keep in your cash drawer.

  4. Start to process your invoices (only need to select the items from your stock code file (or use a barcode scanner) to add the items into the invoice.

  5. Once all the items are entered for a customer, and the payment is handed to you need to process the payment. Continue with the process until the end of the day or the point-of-sale shift.

  6. Cash Up to count the cash, credit card slips, cheques and vouchers and enter the values in TurboCASH. You may generate a Cash Up Report which will be used to display any shortages or surpluses if any. The money for the float can be set and the moneys received may be deposited at your bank account.

  7. Close the POS Shift to post or update the POS invoices to the ledger.

The Point-of-Sale invoice will automatically be printed to the printers selected and set in the Setup- System Parameters - Point-of-Sale (Printers tab) menu option when the payment for each customer is processed. You may at any time re-print the POS Invoice in the Input - Documents - Print menu option.

Should you need to deliver the goods to the customers, at a later stage, you should enter the delivery address in the Select Customer field, before the payment for the POS Invoice is processed. You may then also print delivery notes in the Input - Documents - Invoices - Delivery Notes menu option.