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Using TurboCASH

 







OPEN ITEM PROCESSING
OPEN ITEM SELECTION FOR CREDITOR ACCOUNTS
  
Should you have any Open Item Creditors, an Open Item Selection screen will automatically be displayed. This screen will list all credit transactions as well as the opening balance (if any) for the creditor account you have selected in the account field for a transaction. This Open Item selection screen will be displayed in the following cases:
  1. A Debit transaction for a selected Creditor account which is set as an open item Creditor account, in the account field of a normal batch entry screen on the Input - Batch Entry menu option. This would normally be the payments journal or any other batch for which you have entered a debit transaction.

  2. Update or post documents if you generate a Goods Returned for a Creditor account, which is set as an open item Creditor account.
To Select an Open Item Transaction on the Open Item Selection screen:

The Open Item selection screen will be automatically displayed when an amount (debit transaction) is entered for a selected Open Item Creditor account in a batch or a Goods Returned document, which is updated or posted to the Ledger.

 

Title bar. Close button - Click to close or exit this screen. An arrow pointer will indicate the selected transaction. The date of the credit transaction entered in the Purchase Journal or the date of the Purchase document. The Reference number transaction entered in the Purchase Journal or the document number of the Purchase document. The cheque or payment reference number in the Payments batch. The amount of the transaction. The outstanding amount will be a less than the transaction amount, if a previous payment is linked to a transaction. The amount of the payment in the Payments batch. Vertical scroll bar - move up or down to view more transactions, if necessary. Click to close or exit this screen.
Select the specific invoice or transaction for which, you are making the payment or to which you wish to allocate or link the specific debit transaction.
You may overtype the displayed amount to one or more purchase or credit transactions. You may then press the key on your keyboard. This links the payment made or other debit transaction to a specific selected transaction and the Open Item Selection screen will be closed or exited and you may continue to process the rest of your transactions in the batch.

This feature is implemented in TurboCASH T3 version 3.04 and later. You may at a later stage edit the open item links for a specific creditor or clear all links on the Input - Open Item Link menu option.

Should you enter a debit transaction for a creditor account and there are no items to link, or when you have not updated or posted the purchases journal or other credit transactions, which is in an unposted batch or Purchase document, the following Information message will be displayed:



Click on the button and select the correct Creditor account if an incorrect account have been selected or exit the batch and first update or post the unposted batches or Purchase Documents containing the credit transactions for the Creditor's account.

If you are registered for VAT on the Payments Based - VAT Accounting Basis, this Open Item Selection screen will be displayed whenever you process payments made to Creditors in the Payments Journal.