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Using TurboCASH

 







MENU OPTIONS
INPUT MENU
  
This menu option lists all the functions and options for the daily or periodic processing of transactions. You may enter your daily transactions in batches or journals from your source documents and edit these transactions before you update or post these transactions to the ledger. You may also reconcile your bank accounts and edit your open item ageing links if you have created any open item debtor or creditor accounts.

Should you generate documents from your stock item code file, you may also create quotes, confirm and convert these quotes to invoices and enter or edit invoices and credit notes for your debtors (customers). You may then also create orders, confirm and convert these orders to purchase documents (goods received notes), and create or edit purchase and stock returns or goods return documents for your creditors (suppliers). Once you have created documents, you may post or update the invoices and credit notes and the purchases and stock returns or goods returns documents. When these documents are posted or updated to the ledger, it will automatically write your journals for you and update the transactions in the general ledger, debtor's ledger, creditor's ledger and stock ledger.

You may also take-on your opening stock and adjust stock item quantities, cost prices and selling prices. If you have set up point-of-sales you may process point-of-sales invoices.

 

To Access the Input Menu:
Click on the Input menu option or you may press the and the keys on your keyboard. A list of the 6 menu options will be displayed.

Click to Open, Create, Close, Delete, Save, Backup, Restore, Data Re-index a Set of Books, to Choose a Different Language or Exit the TurboCASH program. Click to create a new or edit or to delete a Bank, Creditor, Debtor, General Ledger or Tax Account, Budget, Contacts, Stock Items, User Reports, Repeating Entries, Repeating Invoices or to delete Documents. Click to do Stock Adjustments, enter transactions, copy Repeating Transactions into a Batch, generate Documents (Invoices, Credit Notes, Quotes, Purchase, Goods Returned or Orders, confirm Quotes and Orders, print Delivery Notes or Documents, editing Open Item Links and to update documents and batches to the General Ledger. Click to generate Batch Type, Creditor, Contact Listing, Debtor, General Ledger, Bank Reconciliation, Document Listing, Stock, Sales Analysis, Purchase Analysis, Tax and User Reports. Click to Set up Internet, Preferences and System Parameters. Click to initiate the Calculator, Global Processes, Search, Report Designer, T-Account Viewer, Export and Import Data, Data Integrity Check, Script Engine, Customise Languages and Plug-ins. Click to Open a Set of Books. Click to Take on Stock Items, to Adjust Average and Latest Cost, Quantity and Average Cost, Quantity and Latest Cost and up to 3 Selling Prices for Stock Items. Click to enter transactions in the available Batches or (Auxiliary Journals - Books of First Entry). Click to Generate Documents (Invoices, Credit Notes, Quotes, Purchases, Goods Returned and Orders). Click to link specific receipts to a specific invoice for Debtors and to link a specific payment to a specific purchase document for your Creditors. Click to reconcile any of the bank accounts. The Receipts and Payments Journal linked to a selected bank account can be reconciled with a bank statement. Click to Update or post a Batch or Documents to the General Ledger. Click on the Setup - Preferences - Theme menu option to change the theme.
Select the applicable option:

Option Description
1. Adjust Stock - If you are trading in stock items, you may take-on your stock items and adjust quantities, cost prices and selling prices for your stock items.
2. Batch Entry - Enter and edit transactions from your source documents in a batch or journal. You may also update or post these batches or journals to the ledger.
3. Documents - If you are using your stock item code file to generate transactions, you may :- If you have set up the point-of-sale, you may generate point-of-sale invoices.
4. Open Item Link - Edit and link any transactions for open item debtor accounts and open item creditor accounts.
5. Reconcile Bank - Reconcile each of your bank accounts (payments and receipt batches) for a bank account with your bank statement.
6. Update Ledger - Post or update documents (invoices, credit notes, purchase and goods return documents) to the ledger.

You may also post batches or journals. It is recommended that these batches or journals be posted or updated to the ledger from within the batch entry (Input - Batch Entry menu option).


If you do not trade in stock items or if you do not generate documents in the Input - Documents menu option from your stock item code file, you will not be using the Input - Adjust Stock and Input Documents menu options.