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Using TurboCASH

 







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INPUT- DOCUMENTS MENU
  
If you are trading in Stock Items or if you are selling services from your Stock Item code file, TurboCASH will generate the necessary source documents, which you may hand to your debtors (customers) or to your creditors (suppliers). If you generate documents, these documents are source documents which your debtors or creditors will use to record the transactions in their books. These documents will, when you update them to the ledger, generate the necessary transactions in your ledger. In this case it is not necessary to issue a hand-written source document, which usually are pre-printed. The following documents are available:
  1. For debtors (customers) - Quotes, Invoices and Credit Notes. Point-of-Sale Invoices are available if you wish to use a Point-of-Sale system.

  2. For creditors (suppliers) - Orders, Purchases and Goods Returns.
Before you may generate documents in TurboCASH, you need to first set up the following defaults and records: To Access the Input - Documents Menu:
Click on the Input - Documents menu option or press the and and keys on your keyboard. A list of the available documents and options will be displayed.

Click to Open, Create, Close, Delete, Save, Backup, Restore, Data Re-index a Set of Books, to Choose a Different Language or Exit the TurboCASH program. Click to create a new or edit or to delete a Bank, Creditor, Debtor, General Ledger or Tax Account, Budget, Contacts, Stock Items, User Reports, Repeating Entries, Repeating Invoices or to delete Documents. Click to do Stock Adjustments, enter transactions, copy Repeating Transactions into a Batch, generate Documents (Invoices, Credit Notes, Quotes, Purchase, Goods Returned or Orders, confirm Quotes and Orders, Print Delivery Notes or Documents, POS invoices, editing Open Item Links and to update or post documents and batches. Click to generate Batch Type, Creditor, Contact Listing, Debtor, General Ledger, Bank Reconciliation, Document Listing, Stock, Sales Analysis, POS Reports, Purchase Analysis, Tax and User Reports. Click to Set up Preferences and System Parameters. Click to initiate the Calculator, Global Processes, Search, Report Designer, T-Account Viewer, Export and Import Data, Data Integrity Check, Script Engine, Customise Languages and Plug-ins. Click to access the Help Files, obtain information About TurboCASH, Support information, Online Registration, download an Updated version of the program from Pink Software's Website. Click to enter transactions in a Batch, e.g. Receipts, Payments, Sales Journal, etc. Click to Open a Set of Books. Click to Take on Stock Items, to Adjust Average and Latest Cost, Quantity and Average Cost, Quantity and Latest Cost and up to 3 Selling Prices for Stock Items. Click to enter transactions in the available Batches or (Auxiliary Journals - Books of First Entry). Click to Generate Documents (Invoices, Credit Notes, Quotes, Purchases, Goods Returned and Orders). Click to link specific receipts to a specific invoice for Debtors and to link a specific payment to a specific purchase document for your Creditors. Click to reconcile any of the bank accounts. The Receipts and Payments Journal linked to a selected bank account, can be reconciled with a bank statement. Click to Update or post a Batch or Documents to the General Ledger. Click to create Invoices. Other documents (Credit Notes, Quotes, Purchase, Goods Returned or Orders) may also be selected. Click to create a Credit Note for a Debtor or Customer. Click to generate an Invoice or to print Delivery Notes for a Debtor or Customer. Click to generate an Order for a Creditor or Supplier. Click to generate a Purchase Document for a Creditor or Supplier. Click to generate a Quote for a Debtor or Customer. Click to generate a Goods Return or Supplier Return Document for a Creditor or Supplier. Click to Confirm and Convert a Quote to an Invoice or an Order to a Purchase Document. Click to print or reprint any of the generated (Posted or Unposted) Documents (Invoices, Credit Notes, Quotes, Purchases, Goods Returned or Orders). Click on the Setup - Preferences - Theme menu option to change the theme. Click on the Setup - Preferences - Theme menu option to change the theme. Click to open a session to process POS Invoices. You may also select a Sales or a Purchase document or the Point-of-Sale invoice from a list.
Select any of the following options:

Debtor (customer) documents:
  • Quotations
  • You may need to issue quotes to your debtors or customers in which you agree to sell a product or stock item at specific quantities and prices if they accept the quote within an agreed period (e.g. within 7 days or within 14 days). When a quote is accepted, the quote needs to be confirmed and converted to an invoice.
  • Invoices
  • You may issue an invoice, which is the source document, documenting the sales transaction. Once you have posted or updated an invoice to the ledger, it will automatically write up the sales journal for you.

    You may also print delivery notes, which may be signed by the debtor or customer once the goods are received.
  • Credit Notes
  • You may need to issue a credit note to adjust an invoice or to cancel a transaction or all the transactions on an invoice. Once you have posted or updated a credit note to the ledger, it will automatically write up the sales journal or sales returns journal for you. The transactions would be exactly the opposite than those transactions as when Invoices are updated or posted to the ledger.
  • Point-of-Sale Invoices
    1. If you are using a Point-of-Sales system, a Point-of-Sales invoice or till slip will be generated for your customers or debtors.

      Creditor (supplier) documents:

    2. Orders
    3. You may need to place an order with your creditors or suppliers for your stock items. Once you receive the goods or stock items, you need to check that the goods or stock items are received in the correct quantities, quality and prices. When the order is accepted, the order needs to be confirmed and converted to a purchase document.
    4. Purchases
    5. You may issue a purchase document, which is the source document, documenting the purchases transaction. Once you have posted or updated a purchase document to the ledger, it will automatically write up the purchase journal for you.
    6. Stock Returns
      1. You may need to issue a stock returns or a goods returns document to adjust purchase document or to cancel a transaction or all the transactions on purchase document. Once you have posted or updated a stock returns or a goods returns document to the ledger, it will automatically write up the purchase journal or purchase returns journal for you. The transactions would be exactly the opposite than those transactions as when purchase documents are updated or posted to the ledger.
        General
      2. Confirm
      3. Once a debtor or customer has accepted a quote, you need to confirm the quote and to convert the quote to an invoice.

        Once a creditor or supplier has fulfilled an order, you need to confirm the order and to convert the order to a purchase document.
      4. Print
      5. You may print the documents when you generate them or you may print these documents at any later stage. Documents may be printed whether they have been updated to the ledger or not or whether they have already been printed or not, provided that the selected document is not deleted.


        You may also access any of these documents in the following 2 options:
        Click on the speed button or press the key on your keyboard. The Document Entry screen will be displayed.
        Click on the drop-down arrow and select the Document, which you wish to generate or process, (if it is another document than the displayed document type).

        Click on the drop-down arrow to select any other document than invoice for a debtor (customer) account. Click on the drop-down arrow to select any other document than invoice for a debtor (customer) account. Select to create or edit a credit note for a debtor (customer) account. Select to create or edit a purchase document for a creditor (supplier) account. Select to create or edit a stock or goods returned document for a creditor (supplier) account. Select to create or edit a quote for a debtor (customer) account. Select to create or edit an order for a creditor (supplier) account.

        The Document Entry screen will change to reflect the selected document.

        OR


        - You may also select the document from the down arrow next to the speed button.

        Click to Open, Create, Close, Delete, Save, Backup, Restore, Data Re-index a Set of Books, to Choose a Different Language or Exit the TurboCASH program. Click to create a new or edit or to delete a Bank, Creditor, Debtor, General Ledger or Tax Account, Budget, Contacts, Stock Items, User Reports, Repeating Entries, Repeating Invoices or to delete Documents. Click to do Stock Adjustments, enter transactions, copy Repeating Transactions into a Batch, generate Documents (Invoices, Credit Notes, Quotes, Purchase, Goods Returned or Orders, confirm Quotes and Orders, Print Delivery Notes or Documents, POS invoices, editing Open Item Links and to update or post documents and batches. Click to generate Batch Type, Creditor, Contact Listing, Debtor, General Ledger, Bank Reconciliation, Document Listing, Stock, Sales Analysis, POS Reports, Purchase Analysis, Tax and User Reports. Click to Set up Preferences and System Parameters. Click to initiate the Calculator, Global Processes, Search Inspector, T-Account viewer, Export and Import data, Data Integrity Check, Script Engine, Customise Languages and Plug-ins. Click to access the Help Files, obtain information About TurboCASH, Support information, Online Registration, download an Updated version of the program from Pink Software's Website. Click to Open a Set of Books. Click to create a backup file or to restore the data for a set of books from a backup file. Click to enter or edit transactions in a batch type or journal. Click to reconcile any of your available bank accounts. Click to edit open item links for debtor and creditor accounts. Click to launch the Investigator to search for specific data. Click on the Setup - Preferences - Theme menu option to change the theme. Click on the Setup - Preferences - Theme menu option to change the theme. Click to create Invoices. Other documents (Credit Notes, Quotes, Purchase, Goods Returned or Orders may also be selected. You may also select a Sales or a Purchase document or the Point-of-Sale invoice from a list. Click to select invoices, credit notes or quotes for your debtors (customers). Click to select purchases or orders for your creditors (suppliers). Click to create Point-of-Sales invoices for your debtors (customers). Click to select to create or edit invoices for your debtors (customers). Click to select to create or edit credit notes for your debtors (customers). Click to select to create or edit quotes for your debtors (customers).


        Once documents have been generated, the documents may be edited, if necessary, and then the Invoices and Credit Notes for your debtors (customers) and the Purchase and Stock or Goods Returned documents for your creditors (suppliers) may be posted or updated to the ledger.