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Using TurboCASH

 







GENERAL LEDGER REPORTS
GENERAL LEDGER REPORTS MENU
  
This option allows you to generate 8 standard reports on your General Ledger to evaluate and manage your business. General Ledger Reports are those reports, which reports on the overall account balances and / or transactions in a Set of Books. TurboCASH stores transactions and balances for up to 2 years. The General Ledger Reports consists mainly of the following types of reports:

General Ledger Master files
- Chart of Accounts - The details of the accounts master files as created and set in the Edit - Accounts - Bank, General ledger and Tax Accounts menu option will be used to structure your financial reports.

Financial Reports
- Budget Performance, General Ledger Account Movements and Cash Flow Reports allows you to view and manage the account balances in the general ledger. Transaction Reports is a register of all the transactions in the general ledger. The General Ledger Transaction Report only reports on the control accounts for the Subsidiary Ledgers (Creditors, Debtors and Stock items). TurboCASH provides a range of reports to view and manage each of these Subsidiary Ledgers (Creditors, Debtors and Stock Items).

 

B> Financial Statements - These reports displays balances on the General ledger Accounts.
  • Trial Balance lists all account balances (Income, Expense, Capital, Assets and Liabilities).

  • Income Statement lists only the balances for Income and Expense accounts.

  • Balance Sheet lists only the balances for the Capital, Assets and Liability accounts.
To Access the Reports - General Ledger Menu:
Click on the Reports - General Ledger menu option or press the and and keys on your keyboard.

Click to Open, Create, Close, Delete, Save, Backup, Restore, Data Re-index a Set of Books, to Choose a Different Language or Exit the TurboCASH program. Click to create a new or edit or to delete a Bank, Creditor, Debtor, General Ledger or Tax Account, Budget, Contacts, Stock Items, User Reports, Repeating Entries, Repeating Invoices or to delete Documents. Click to do Stock Adjustments, enter transactions, copy Repeating Transactions into a Batch, generate Documents (Invoices, Credit Notes, Quotes, Purchase, Goods Returned or Orders, confirm Quotes and Orders, Print Delivery Notes or Documents, POS invoices, editing Open Item Links and to update or post documents and batches. Click to generate Batch Type, Creditor, Contact Listing, Debtor, General Ledger, Bank Reconciliation, Document Listing, Stock, Sales Analysis, POS Reports, Purchase Analysis, Tax and User Reports. Click to Set up Preferences and System Parameters. Click to initiate the Calculator, Global Processes, Search, Report Designer, T-Account Viewer, Export and Import Data, Data Integrity Check, Script Engine, Customise Languages and Plug-ins. Click to Open a Set of Books. Click to generate a list of the Contacts. Click to generate an Age Analysis, Debtor Listing, Print Labels, Debtor Statements and Transactions reports. Click to generate a Budget Performance, Accounts Listing, Cash Flow, Transactions, Trial Balance, and Financial Statements (Income Statement and Balance Sheet). Click to generate a report for the Bank Reconciliation for a specific period. Click to generate a list of Documents (Invoices, Credit notes, Quotes, Purchases, Goods Returned and Orders). Click to generate a Stock Activity, Back Order, Movement Summary, Print Labels, Re-Order and a Stock Listing report. Click to generate reports to analyse the sales by Customer, Product, Salesperson, Group, Salesperson performance by Product, Customer, Products sold by Customer, Salesperson, Customer by Product and Customer by Product. Click to generate a Purchases by Supplier or Product report. Click to generate reports on your Tax (VAT) Input and Output VAT. This report will be used to complete and substantiate the VAT returns, if registered for VAT. Click to generate any of the available User Reports. Click to generate an Age Analysis, Creditor Listing, Print Labels, Creditor Remittance Advises and Transactions reports. Click on the Setup - Preferences - Theme menu option to change the theme. Click to generate Point of Sale reports. Click to generate a batch type report on the transactions entered in batches. Click to access the Help Files, obtain information About TurboCASH, Support information, Online Registration, download an Updated version of the program from Pink Software's Website. Click on the Setup - Preferences - Theme menu option to change the theme. Click to create Invoices. Other documents (Credit Notes, Quotes, Purchase, Goods Returned or Orders may also be selected. Click on the Setup - Preferences - Theme menu option to change the theme. Click to generate a Budget versus Income and Expenses, etc. report. Click to generate a List of Ledger Accounts. Click to generate a Cash Flow report. Click to generate a detailed transaction report for the General Ledger Accounts. Click to generate a report on the movement on General Ledger Account balances. Click to generate a Trial Balance. Click to generate an Income Statement for the Income and Expense Accounts. Click to generate a Balance Sheet for the Assets and Liability Accounts. Click to reconcile any of the bank accounts. The Receipts and Payments Journal linked to a selected bank account, can be reconciled with a bank statement.
Select the Report from the menu. The Report Options screen for the selected report will be displayed.

Report Description
Budget Performance If budgets are entered correctly in the >Edit - Budgets menu option. TurboCASH will be able to display the actual expenditure and income against the Budgeted figures. This will give you an indication of how your business is performing. This report may also be viewed as a Graph.
Chart of Accounts This report will list all your available General Ledger Accounts. The Account number, description and type of Account as well as the Reporting Categories you have selected for each of those Accounts will be displayed.
Cash Flow This report will display a summary for each of your accounts of the monies received in or paid out of your bank accounts or selected bank accounts for the selected periods. The summary of petty cash replenishments and payments out of your petty cash will also be displayed, if the petty cash accounts are selected. This report may be generated for this year and last year and may be generated for up to 6 periods in the past from the period selected.
Transactions This report will display all the updated or posted transactions to the your Ledger Accounts for a selected period. TurboCASH stores the General Ledger Account balances and transactions for this year and last year. Therefore a ledger is immediately accessible for up to two years, if so required. This report is also a register of all the transactions generated in the course of your normal business activities.
Movements Each General Ledger Account can show trends as to how your business is doing. Movements may This report may also be viewed as a Graph.
Trial Balance This report will list the all the debit and credit balances of the Accounts contained in TurboCASH (including Income Statement and Balance Sheet account types) for a selected or as at a specified period. This is used to test the arithmetical accuracy of your accounts in the double entry system. If generated the trial balance can show you the profit and loss figures, budget performance and last year's figures if entered correctly in the system.
Income Statement This report will list all the balances of your accounts, which is created as an Income / Expense type in the Edit - Accounts - General Ledger menu option and will reflect your net profit or loss.
Balance Sheet This report will list all the balances of your accounts, which is not created as an Income / Expense type in the Edit - Accounts - General ledger menu option. This report will reflect the owners' interest in the business as well as all Liabilities and Assets.

When you click on the button for any report, which contains transactions, etc. TurboCASH will check for unposted items and display the number of unposted Batches and Documents. You may select to view the details of the unposted Batches and Documents. This is an important facility as these batches contain transactions, which will not be included in your reports.