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The Debtors records or data are saved in a XML (Extended Mark-up Language) file when the data is exported in the Tools - Export menu option on the Debtors tab and the XML File Type is selected. Once the data for debtors have been saved to a file, you may access the file by locating it in the specific location and file name where you have saved this file on your system. You may use this XML file to store or to Import Debtors.

To access the XML file:
Locate the file on your system. You may use the Windows Explorer .

Double-click on the icon with the name you have saved the specific data for the exported debtor file. The selected file will be displayed.


The exported data consists of 2 sections in the XML file, i.e. Metadata and Rowdata sections.

Metadata section of the file:

The data fields and their properties are defined in the Metadata section of the file.

Rowdata section of the file:

The individual debtor's details or data as entered in the Edit - Accounts - Debtors are defined in each row after the field name.

The respective fields are as follows:

General Information tab:

Statements tab:

Accounting Information tab:

The detail for the columns is as follows:

Key Field Debtor Account - Tabs Values
A Account number General Information Alpha-numerical
B Name General Information Alpha-numerical
C Contact Person General Information Alpha-numerical
D Address 1 General Information Alpha-numerical
E Address 2 General Information Alpha-numerical
F Address 3 General Information Alpha-numerical
G Postal Code General Information Alpha-numerical
H Delivery Address 1 Statements Alpha-numerical
I Delivery Address 2 Statements Alpha-numerical
J Delivery Address 3 Statements Alpha-numerical
K Delivery Code Statements Alpha-numerical
L Phone 1 General Information Alpha-numerical
M Phone 2 General Information Alpha-numerical
N E-mail General Information Alpha-numerical
O Fax number General Information Alpha-numerical
P Credit Limit Accounting Information Amount
Q Charge Amount Accounting Information Amount
R Discount Accounting Information Percentage
S Monthly Interest on overdue accounts Accounting Information Percentage
T Open Item Account Accounting Information True = Yes

False = No
U Account Disabled Accounting Information True = Disabled

False = Not Disabled
V Statement Message Statements Alpha-numerical
W Default Selling Price Accounting Information Alpha-numerical
X Last Activity   Date
Y Tax Reference Accounting Information Alpha-numerical
Z Debtor Group 1 Accounting Information Alpha-numerical
AA Debtor Group 2 Accounting Information Alpha-numerical
AB Salesperson General Information Alpha-numerical