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Using TurboCASH

 







EXPORT DATA
EXPORT DATA FOR STOCK ITEMS
  
This facility is in addition to the powerful Report Export facility, in which all reports for Stock items in TurboCASH may be exported and saved in any available format on your system, such as Word Processing (Text), Spreadsheets, etc. Using this facility, you may also export the data of your Stock Items in an open Set of Books to XML Database format or any available format on your system. You may then open the other applications to which the exported data is saved and work in the applications, such as OpenOffice.org Calc, Lotus 123, Microsoft Excel, etc. You may edit the data for your Stock Items in a Lotus123 (*WK1) file format and import it in the Input Adjust Stock menu option.

All the information regarding each stock item as entered in the Edit - Stock Items (Stock Code, Barcode, Description, Re-order levels, Apply Invoice Discount, Selling Prices, Unit Description, Cost of Sales Account, Sales Account, Input and Output Tax Accounts) will be displayed. In the same export file, the latest updated information regarding any adjustments and transactions (Quantity on hand and Average Cost) would also be included into the selected export file format.

You may edit the data for your Stock Items in a Lotus123 (*WK1) file format and import it in the Input Adjust Stock menu option.

 

B> To Export Data for your Stock Items:
Click on Tools - Export menu option or press the and and keys on your keyboard. The Export Data to File (Documents tab) screen will be displayed. Select the Stock tab if not selected. The screen will change to display the options for the Stock Options.

Title bar - double-click to display the screen in full size or to return to the normal size. Minimise - click to minimise this sceen. Restore - button inactive Close - click to close or exit this screen. Select to export data for documents. Select to export data for stock items. Select to export data for debtors. Select to export data for Accounts. Select to export data for creditors. Select to export transaction data for posted batches. Click to generate the export file and save the data in the file name and selected directory. Close - click to close or exit this screen. Click to select a different folder on the Browse for Folder screen. Select XML Database, Comma Separated Value (CSV), Lotus 123 (WK1), MS Excel (XLS), TurboCASH Exchange File (TXF), SYLK (SLK) and OpenOffice Calc (SXC) file types. Enter a name to save the exported data. Enter a File Name for the Log File. Select the Stock Items from the search facility. Export Stock Options
Select and enter the following for the options to create an export data file.

Option Description
Export to The installation directory in which TurboCASH is installed will be displayed. You may click on the Browse icon to select a folder on the Browse for Folder screen on which you may select any available folder or drive on your system into which you wish to export the documents to.
File Type You may select to export the file in the XML Database (*XML), Comma Delimited File (*CSV), Lotus Spreadsheet File (*WK1), MS Excel Spreadsheet (*XLS) or any other format available on your system from the dropdown list.
Export File Name Enter the File name. You need to select this file at a later stage when you wish to Import the File or analyse the data in a spreadsheet.
Log File Enter the Log File name.
Range From and To The Stock Item search facility will be automatically initiated. Select any range of codes.

Click on the button. TurboCASH will create the export file and save it in the specified directory.

The saved exported file formats or file types will be displayed as the following icons:

 - XML Database file

 - OpenOffice.org Spreadsheet

  - Lotus 123 Spreadsheet file

 - Microsoft Excel Workbook (Spreadsheet).

 - Comma Separated Value