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Using TurboCASH

 







EXPORT DATA
EXPORT DATA FOR GENERAL LEDGER ACCOUNTS
  
This facility is in addition to the powerful Report Export facility, in which all reports for Accounts in TurboCASH may be exported and saved in any available format on your system, such as Word Processing (Text), Spreadsheets, etc. Using this facility, you may also export the data of your Accounts in an open Set of Books to XML Database format or any available format on your system. You may then open the other applications to which the exported data is saved and work in the applications, such as OpenOffice.org Calc, Lotus 123, Microsoft Excel, etc.

All the information regarding each account as entered in the Edit - Accounts menu option (includes specific data for debtors, creditors, bank and tax accounts) will be exported in the selected file format.

To Export Data for your General Ledger Accounts:
Click on Tools - Export menu option or press the and and keys on your keyboard. The Export Data to File (Documents tab) screen will be displayed. Select the Accounts tab if not selected. The screen will change to display the options for the Accounts Options.

 

Title bar - double-click to display the screen in full size or to return to the normal size. Minimise - click to minimise this sceen. Restore - button inactive Close - click to close or exit this screen. Select to export data for documents. Select to export data for stock items. Select to export data for debtors. Select to export data for Accounts. Select to export data for creditors. Select to export transaction data for posted batches. Click to generate the export file and save the data in the file name and selected directory. Close - click to close or exit this screen. Click to select a different folder on the Browse for Folder screen. Select XML Database, Comma Separated Value (CSV), Lotus 123 (WK1), MS Excel (XLS), TurboCASH Exchange File (TXF), SYLK (SLK) and OpenOffice Calc (SXC) file types. Enter a name to save the exported data. Enter a File Name for the Log File. Select the Accounts from the search facility. Export Accounts Options
Select and enter the following for the options to create an export data file.

Option Description
Export to The installation directory in which TurboCASH is installed will be displayed. You may click on the Browse icon to select a folder on the Browse for Folder screen on which you may select any available folder or drive on your system into which you wish to export the documents to.
File Type You may select to export the file in the XML Database (*XML), Comma Delimited File (*CSV), Lotus Spreadsheet File (*WK1), MS Excel Spreadsheet (*XLS) or any other format available on your system from the dropdown list.
Export File Name Enter the File name. You need to select this file at a later stage when you wish to Import the File or analyse the data in a spreadsheet.
Log File Enter the Log File name.
Range From and To The Accounts search facility will be automatically initiated. Select any range of accounts.

Click on the button. TurboCASH will create the export file and save it in the specified directory.


The saved exported file formats or file types will be displayed as the following icons:

- XML Database file

- OpenOffice.org Spreadsheet

- Lotus 123 Spreadsheet file

- Microsoft Excel Workbook (Spreadsheet).

- Comma Separated Value


The information for the Debtors, which will be exported, is the following:
  • Account ID (Ledger account, Bank or Tax Account)

  • Description or name of account

  • Account Code

  • Income / Expense or Balance Sheet indicator

  • Sub-Accounts Indicator

  • Account Reporting Groups 1 and 2

  • Start and End Dates (only applicable to Tax (VAT) accounts)

  • Rate - percentage (only applicable to Tax (VAT) accounts)

  • Receipts and payments batch (only applicable to Bank Accounts)