TurboCASH Accounting Software TurboCASH United Kingdom
Select your Country
OPEN SOURCE ACCOUNTING SOFTWARE
HomeFeatures & ScreenshotsShop onlineCompareFAQForumRegisterContact
Community
Free Downloads
Shop
Other Titles

Using TurboCASH

 







DEBTOR (CUSTOMER) ACCOUNTS
EDIT - DEBTOR ACCOUNTING INFORMATION
  
When you create a Debtors Account, you need to set the parameters and accounting information as you have agreed upon with your Debtor when the Debtor's credit facility is approved. You may at any time select the specific Debtor account and change or edit the information on this screen when you revise the credit facility of the Debtor.

To Set or Edit the Accounting Information for a Debtor:
Click on the Edit - Accounts - Debtor menu option (if the Debtor Accounts screen is not already displayed) and select the Accounting Information tab.

Title bar. Close button - click to close or exit this screen. Click to create a new Account. Click to search for a Debtor Account. Click to delete a Debtor Account. Click to Save the data entered for a Debtor Account. Enter the Account code and name for the Debtor Account. Click to enter the delivery address and the statement message. Click to set the Accounting Information for the Debtor Account. Select if you wish not to post any transactions for the Debtor Account. Select to use Open Item processing. If this field is blank, the Balance Brought Forward method will be used. Enter the credit limit amount. Enter a charge amount to generate multiple entries. Enter the Tax reference number or the exempt number. Select a Debtor Reporting Group, if a Debtor Group was created. Enter the percentage Discount which will be allowed to a Customer when processing Quotes, Invoices and Credit Notes. Enter the monthly Interest percentage to generate multiple entries and charge interest on overdue Debtor Accounts. Click on the OK button to save your changes and to select a Debtor Account. Click to close or exit this screen. Select a selling price if you are generating documents from your Stock Item file. Enter the number of days for the credit facility granted to the debtor. Select Arbbitrar or 11 Proof. This is for electronic payments to Debtor Accounts. Enter the bank account number of the Debtor. Select if you need to specify a default account for the transactions with the debtor.
Select and or enter the applicable options.

 

Field Description
Account Disabled This field should not be selected if you wish to enter and post transactions to the debtor's Account.

Select this field if you wish to disable the debtor account if you no longer do business with this debtor or customer. TurboCASH will allow you to enter transactions for the debtor, but it will not allow you to post transactions to the Debtor account. However, you will still be able to view reports for the debtor.
Open Item Account Select this field if you wish to allocate or link receipts or credit notes (credit transactions) to a particular invoice or debit transaction.

If this field is left blank, the Balance B/F when posting method will be used where payments received or credit notes issued are allocated against the oldest outstanding amount.
Due days Enter the number of days for the credit facility granted to the debtor.
Credit Limit Enter the credit limit, which you have agreed and granted to your debtor. When you are processing transactions, TurboCASH will warn you if the debtor is exceeding this credit limit.
Charge Amount Enter a Charge amount, as agreed upon when you have granted the credit facility to your debtor.

You may generate Multiple Entries - Debtors with Charge Amount, in any Batch Type or journal (except the Receipts and Payments Batch Types). When you post this Batch, TurboCASH will debit (increase the Debtors account) each of the Debtors accounts with the amount specified in this field and credits a specified account (e.g. Income account).
Tax Reference If debtors are exempt from tax or registered for VAT, the tax reference should be entered in this field.
Selling Price Selling Price Descriptions and Prices are only available for Stock Items. If you do not trade in Stock Items or if you do not generate Documents (Quotes, Invoices and Credit Notes) in the Input - Documents menu option, do not set this field.

If you generate Documents, you may specify anyone of three selling prices for this debtor.
Customer Discount If you do not create documents (invoices, credit notes, purchase or goods received notes and stock or goods returned documents) from your stock code file, leave this field blank.

You may enter a percentage for the customer discount, which you wish to allow for a specific customer or debtor. This discount will automatically be calculated on the selected selling price of a selected stock item (if the Allow Invoice discount field is selected on the Edit - Stock Item screen when Invoices and Credit Notes are created or edited for the selected debtor or customer account.
Monthly Interest on Overdue Amounts The percentage of the monthly interest on will be charged to the debtor on overdue accounts. (If the annual interest is 18%, you would enter 1.5% (18 12 months) for the monthly interest. Or if the annual interest rate you wish to charge is 24% (18 12 months), you would enter 2%).

You may generate Multiple Entries - Interest on overdue debtors option, in any Batch Type or journal (except the Receipts and Payments Batch Types). TurboCASH will calculate the interest for the number of overdue days for each debtor account for which you have entered an amount in this field. When you post this Batch, TurboCASH will debit (increase the Debtors account) for each of the debtor accounts with the amount specified in this field and credits a specified account (e.g. Interest Income account).
Bank Account Type Select Arbbitrar or 11 Proof. This is for electronic payments to debtor accounts.
Bank Account no. Enter the bank account number for the debtor.
Debtor Group 1/2 The Reporting group to which you wish this debtor to be allocated. You may select any available Debtor Group 1 and 2 or any other name or description you have entered on the Reporting Group Name field on the Debtor Groups tab of the Setup - System Parameters - Groups menu option. You may select any available reporting group from the drop down list.
Use Default Account By default, the Use default account option is not selected. If not selected, you may process transactions to any account for the debtor.

If you need to process transactions only to a specific account for the debtor, you may select to use the default account. If you select this option, the Accounts Lookup or Search facility will be displayed, on which you may select the account. If the default account is selected, you may process transactions only to the selected default account for the debtor.

Click on the button. The Debtors search facility screen will be displayed. Select the next Debtor Account to delete or to edit, or you may press the key or click on the Close button to close or exit the Debtors search facility screen.