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Using TurboCASH

 







REPORTS
DOCUMENT LISTING
  
TurboCASH will store a record of your original document in the system and list all documents in date or numerical order. You will be able to obtain listings of Invoices, Credit Notes, Purchases, Stock Returns, Quotes and Orders. You will be able to use this option only if you are controlling stock and / or generated documents in the Input - Documents menu option.

To list your Documents:
Click on the Reports - Documents Listing menu option or press the and and keys on your keyboard. The Documents listing screen will be displayed.

Title bar. Close button - will exit or close this screen. Select, Screen, Printer, File, E-Mail or Fax. Copies - the number can only be selected if the Printer option is selected. Click to change the Printer and the Page Setup for Dot Matrix Printers. Click to generate the report. Click to close or exit this screen. Select Document Number, Document Date, Document Group 1 or 2. Select the document type - (Invoices, Credit Notes, Quotes, Purchases, Goods Returned and Orders). Enter or select the start and end date, using the Date Picker. Select the range for the document numbers. If the Use Periods is selected, this field will be disabled. If the Use Number field is selected, this field will be disabled. Select to display the address of the Debtor Accounts for Invoices, Credit Notes and Quotes or the address of Creditor Accounts for Purchase, Goods Returned and Order documents. If left blank the Account Numbers and Descriptions or Names will be displayed.
Select the following options:

 

Option Description
 Document Type Select the Documents for your Debtors - Invoices, Credit Notes and Quotes or your Creditors - Purchases, Goods Returned and Orders to be listed.
Sequence Select the sequence for the documents to be listed according to Document Number, Document Date or Document Groups 1 and 2 (Reporting Groups 1 and 2). The description of Document Group 1 or 2 you have entered on the Reporting Group Name field on the Documents tab on the Setup - System Parameters - Groups menu option may be reflected in this drop down list.
Show Address Leave this field blank if you need to display the Account Number and Account Description on the Document Listing.

Select to display the address of the Debtor Accounts for Invoices, Credit Notes and Quotes or the address of Creditor Accounts for Purchase, Goods Returned and Order documents in stead of the Account Numbers and Descriptions or Names of Debtor and Creditor Accounts.
From No.

To
Select the starting document number and the end document number which you wish to list.
From Date

To Date
Select the starting and the date until which you wish to list the Documents generated in the specified period.
Use Periods Select this option if you wish to list the documents for each reporting date or financial period.

Click on the button. The list of documents will be sent to the medium, which you have selected in the Send Report To field.

When you click on the button for any report, which contains transactions, etc. TurboCASH will check for unposted items and display the number of unposted Batches and Documents. You may select to view the details of the unposted Batches and Documents. This is an important facility as these batches contain transactions, which will not be included in your reports.