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Using TurboCASH


Debtor Reports are those reports, which you may generate to view and manage your individual Debtor Accounts. Each of the Debtor Accounts is kept in the Subsidiary Ledger or the Debtors Ledger. The total outstanding amount of all your individual Debtor Accounts is reflected in the Debtors Control Account in the General Ledger. TurboCASH stores transactions and balances for up to 2 years. Debtor Reports consists of 2 components:

Debtor Master files - The Address, Contact and Accounting Information may be listed to view if the details of the Debtors are correct. The Information contained in the Debtor Listing Report will be used to list all your master records (Debtor Accounts and details). TurboCASH uses this information to generate labels (if you define labels for your Debtor Accounts) and to reflect the Debtor Information on Age Analysis, Debtor Statements and Transaction Reports.

Financial Reports - Each and every transaction (which is posted or updated to the ledger) is reported in the Transaction Reports. Transaction Reports are a register of all the transactions (Sales, Sales returns, Payments received and Adjustments) with your Debtors. In addition to the Transaction Report, you may manage the ageing of your Debtor Account balances and transactions and generate Statements to inform your Debtors of the amounts they owe you.


To Generate Debtor Reports:
Click on the Reports - Debtor menu or press the and and keys on your keyboard. A list of the 5 available Debtor Reports will be displayed.

Click to Open, Create, Close, Delete, Save, Backup, Restore, Data Re-index a Set of Books, to Choose a Different Language or Exit the TurboCASH program. Click to create a new or edit or to delete a Bank, Creditor, Debtor, General Ledger or Tax Account, Budget, Contacts, Stock Items, User Reports, Repeating Entries, Repeating Invoices or to delete Documents. Click to do Stock Adjustments, enter transactions, copy Repeating Transactions into a Batch, generate Documents (Invoices, Credit Notes, Quotes, Purchase, Goods Returned or Orders, confirm Quotes and Orders, Print Delivery Notes or Documents, POS invoices, editing Open Item Links and to update or post documents and batches. Click to generate Batch Type, Creditor, Contact Listing, Debtor, General Ledger, Bank Reconciliation, Document Listing, Stock, Sales Analysis, POS Reports, Purchase Analysis, Tax and User Reports. Click to Set up Preferences and System Parameters. Click to initiate the Calculator, Global Processes, Search, Report Designer, T-Account Viewer, Export and Import Data, Data Integrity Check, Script Engine, Customise Languages and Plug-ins. Click to Open a Set of Books. Click to generate a list of the Contacts. Click to generate an Age Analysis, Debtor Listing, Print Labels, Debtor Statements and Transactions reports. Click to generate a Budget Performance, Accounts Listing, Cash Flow, Transactions, Trial Balance, and Financial Statements (Income Statement and Balance Sheet). Click to generate a report for the Bank Reconciliation for a specific period. Click to generate a list of Documents (Invoices, Credit notes, Quotes, Purchases, Goods Returned and Orders). Click to generate a Stock Activity, Back Order, Movement Summary, Print Labels, Re-Order and a Stock Listing report. Click to generate reports to analyse the sales by Customer, Product, Salesperson, Group, Salesperson performance by Product, Customer, Products sold by Customer, Salesperson, Customer by Product and Customer by Product. Click to generate a Purchases by Supplier or Product report. Click to generate reports on your Tax (VAT) Input and Output VAT. This report will be used to complete and substantiate the VAT returns, if registered for VAT. Click to generate any of the available User Reports. Click to generate an Age Analysis, Creditor Listing, Print Labels, Creditor Remittance Advises and Transactions reports. Click on the Setup - Preferences - Theme menu option to change the theme. Click to generate Point of Sale reports. Click to generate a batch type report on the transactions entered in batches. Click to access the Help Files, obtain information About TurboCASH, Support information, Online Registration, download an Updated version of the program from Pink Software's Website. Click on the Setup - Preferences - Theme menu option to change the theme. Click to create Invoices. Other documents (Credit Notes, Quotes, Purchase, Goods Returned or Orders may also be selected. Click to generate an age analysis of debtor accounts. Click to generate a list of debtor accounts and debtor details. Click to print labels for debtors. Click to generate statements for debtor accounts. Click to generate a list of debtor transactions.
Select any of the available Debtor Reports. The Report Options screen for the selected report will be displayed on which you may select the ranges and the options to include in your reports.

Report Description
This option allows you to see the break down of the outstanding amounts your debtors owe you in current 30, 60 and more than 90 days or any other criteria you may define.
This option will list all the debtor accounts and details.
This option will allow you to print labels for all your debtors. Note you need to have defined the labels in the Setup - Preferences - Define Labels option.
This option allows you to print statements, which you normally dispatch to your debtors reflecting the outstanding amounts.
This option allows you to see the detailed transactions in your debtors' ledger. This is the register of all transactions entered for your Debtors.

When you click on the button for any report, which contains transactions, etc. TurboCASH will check for unposted items and display the number of unposted Batches and Documents. You may select to view the details of the unposted Batches and Documents. This is an important facility as these batches contain transactions, which will not be included in your reports.