Select a Set of Books by clicking on the down
arrow ("drop down list") and select a set of available books from this
If the Set of Books on which you wish to perform
the data integrity check is open on the system, the Data Integrity
Check will be performed for that Set of Books. If no Set of Books is
open on the system, the Data Integrity Check will be performed for the
Set of Books that was open before the Data Integrity Check was
initiated, unless another Set of Books is selected. The full path or
directory and name of the selected Set of Books on which the Data
Integrity Check is to be performed, if the Check button is clicked on,
will be displayed directly under the Data Integrity Check title bar.
Select the type of function, the data integrity
check has to perform. It is recommended that in most cases all of these
functions should be selected with a tick.
Click on the
button and the process will be performed. Next to each of these
functions the word "Finished" will be displayed next to each function
when the process for that function is completed. When the whole process
is completed, the Data Integrity Check report will be generated.
Click on the button.
Study the report to determine if there are any
data corruption or errors.
The Data Integrity Check report will report on:
For each period, debit, credit and balance. The
periods are for two financial years, previous financial year and the
current financial year.
A breakdown for each Account Type in the Set of
Books is reported on. (General Ledger, Debtors, Creditors, Bank and
- System information
such as the available RAM (Random Access
All your files by name, size and number of
records in each file as well as their status.
The full amount, control amount and outstanding
amount is reflected for Debtors and Creditors respectively.
- Debtors - Creditors Check
Check for any errors on the report. If there are
any errors, see if you can fix these errors. If these errors cannot be
fixed, the Set of Books may have to be restored from your last backup disks. You may have to
re-enter some data from the last backup to the last transaction entered
before the problems arose.