To Generate Multiple Entries for Creditors with Charge Amount:
Click on the speed button or icon. You may also press the key on your keyboard. Alternatively you may press the and and keys on your keyboard. The Batch Type screen will be displayed.
Select the Batch Type (except Payment and Receipt Batches,
which is linked to Bank Accounts) and click on the button. The batch entry
screen for the selected Batch Type will be displayed.
Click on the speed button or icon or press the key on your keyboard. The Process the batch options screen will be displayed.
Select the Generate Multiple Entries option and click on the button. The Generate Multiple Entries screen will be displayed. Select the Creditors with charge amount option and the screen will change to reflect the options for this option.
Select and enter the following:
|Date for Transactions||Enter or select the date for which the transactions should be generated.|
|Contra Account||Select the account to be debited with the generated transactions. This account may be an expense or cost account or any other account you specify.|
|Description||Change "My Description" with any description to suit your requirements. Note that this description must be useful to your creditors, since it will be displayed on Creditor Remittance Advises.|
Click on the button. The Generate Multiple Entries screen will automatically be closed and the transactions for the Creditors which have charge amounts entered in the Accounting Information tab of the Edit - Accounts - Creditor menu option will be imported into the selected batch. Check the transactions and if necessary, change the descriptions, etc.
Click on the speed button or icon or press the key on your keyboard to balance the batch.
Click on the speed button or icon or press the key on your keyboard to change the alias. This will help you if you wish to identify a specific batch, if you wish to generate a batch type report or if you wish to export posted batches to a file.
Click on the speed button or icon or press the key on your keyboard to list the batch. It is a good idea to list the batch and check the entries on the batch thoroughly. If there are any errors, you may edit the batch before posting the batch.
Click on the speed button or icon or press the key on your keyboard to post the batch. TurboCASH will post the entries to credit the individual creditor accounts, debit the total to the selected contra account (i.e. finance charges).
After posting the transaction, the Batch Type Details report should reflect as follows:
The Contra Account (e.g. Finance Charges) is debited with the amount charged to the Creditor's Account.
The Creditors Account is credited with the charge amount, which we need to pay to the Creditor.