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Using TurboCASH

 







DOCUMENT PROCESSING
CREDITOR (SUPPLIER) DOCUMENTS
  
Creditor (supplier) documents are source documents created from your stock item code file to document the transactions with your creditors (suppliers). The basic documents are orders, purchase or goods received documents and goods returned documents. Purchase or goods received documents can also be created or generated from confirmed or converted Orders. The final step is to post or update the purchase or goods received and goods returned documents to the ledger. You may print or re-print any of these documents in the Input - Documents - Print menu option at any time, provided that the documents have not yet been deleted.

Before you start to process any creditor (supplier) documents, as well as any debtor (customer) documents, you need to make sure that your settings for cost of sales are absolutely correct. If you had stock items, on a previous accounting system, you need to take-on your opening stock items (cost and quantities) in the Input - Adjust Stock (Take-on) menu option.

1. Orders - TurboCASH will generate or process orders for your stock items for a specified creditor or supplier. An order is only a document that is placed with a creditor or supplier to indicate that product(s) or stock item(s) at specified quantities and prices should be delivered. These orders will not affect the stock items at hand and do not generate transactions. However, when a creditor or supplier delivers the goods, the order may then be confirmed and converted to a purchase document. To view the printed order, click here.

 

B> 2. Purchases - When a creditor or a supplier delivers goods or services to you, you may generate a Purchase document or a Goods Received Note, which can be printed and handed or sent to the creditor or supplier. TurboCASH will then, once you post or update the purchase or goods received document to the ledger, update all the accounts, stock quantities and values, etc. The transactions for a purchase or goods received document, is as follows: To view the printed purchase or goods received document, click here.







3. Goods Returned Notes - When a purchase or goods received document for a creditor or a supplier has been incorrectly processed or some goods are returned to the creditor or a supplier, you may generate or process a goods returned note to the creditor or a supplier. TurboCASH will then, once you post or update the goods returned note to the ledger, update all the accounts, stock quantities and values, etc. (exactly the opposite effect as that of purchase or goods received document). The transactions for a goods returned document, is as follows: To view the printed purchase or goods returned document, click here.





4. Once the documents are processed, you may edit any of the documents before you post or update the documents to the ledger. You may also need to print documents and delete documents.

Once a purchase or goods received document has been posted or updated with the incorrect transactions, you need to issue a goods returned document to correct the incorrect transactions.

If you did not take on any stock items or sufficient stock quantities, you need to update your purchase or goods received document first before you post or update your invoices. This will ensure that you have sufficient quantities of stock items at hand that your cost prices (average and latest cost) will be updated. When you process your invoices and credit notes, the cost of sales will be calculated more accurately.