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Using TurboCASH

 







DOCUMENT PROCESSING
CREATE OR EDIT STOCK OR GOODS RETURNED DOCUMENTS
  
Stock or goods returned documents are used to enter the goods or stock you have returned to your or creditors (suppliers) or to correct incorrect purchases or goods received documents, which have been updated or posted to the Ledger. They are entered in exactly the same way as Purchases or goods received documents but the transactions are exactly the opposite as for Purchases or goods received documents.

Stock or goods returned documents do not have to be issued if Purchases or goods received documents for which a Stock or goods returned document needs to be issued, is not updated or posted to the Ledger. You may edit the original Purchases or goods received documents before updating or posting the Purchases or goods received documents to the Ledger.

In some cases, where the Purchases or goods received document is already sent to the creditor (supplier) and if it is not yet updated or posted to the Ledger, you may still need to issue a Stock or goods returned document for that creditor (supplier). You have to decide according to your circumstances when to issue a Stock or goods returned document.

 

To create and Edit a Goods Returned or Stock Return document:
Press the <Spacebar> on your keyboard. You may also click on the speed button or icon. You may also press the and keys on your keyboard. The Document Entry screen will be displayed. Select Goods Returned in the Documents field, if Goods Returned is not displayed.

Title bar. Click to close or exit this screen. Select Goods Returned, if Goods Returned is not displayed. Select the creditor account. Select New to create a New goods returned document or select an available goods returned document number to edit the goods returned document. Enter a valid date or select a date using the date picker. Enter the Reference number, if available for the creditor. Once a document has been created, click to view the Document Entry details screen. This field will be inactive for Goods returned document. Select any available document group, if groups was created. The postal address as entered on the General Information tab for the selected creditor account will be displayed. The delivery address as entered on the Remittance tab for the selected creditor account will be displayed. You may enter or overtype the address. The message as entered on the Documents Setup (Goods Returned) will be displayed. If you press the enter key, in the last line, the Document Entry Details screen will be displayed. The current account balance for the creditor account will be displayed. The amount available on the credit facility for the selected creditor account will be displayed. The credit limit as entered on the Accounting Information tab for the selected creditor account will be displayed. Select any available paper type on which you wish to print the document. Select screen, printer, file, e-mail or fax. Copies may only selected if the printer option is selected. Click to select another printer as your default printer and to set the paper for dot-matrix printers. Click to print the document to the selected output method. Click to close or exit this screen. The message as entered on the Documents Setup screen. If you press the enter key, in the last line, the Document Entry Details screen will be displayed.
Select and enter the applicable information for the applicable fields:

Option Description
1. Creditor Select the Creditor for whom you wish to create a Goods returned document or to edit an existing Goods returned document.
2. Goods Returned No Always select NEW to create a new Goods returned document and TurboCASH will generate the next Goods Returned Number.

If you wish to edit a Goods returned document, you may select an existing Goods Returned Number for the selected Creditor.
3. Date The current date in your system should be displayed. You may enter any other valid date or select a date using the date picker.
4. Your Reference: Enter the reference number as supplied by your Creditor, if available.
5. Salesperson The salesperson is not applicable to orders and purchases and stock or goods returned documents and cannot be selected.
6. Document Group 1 / Document Group 2 You may select any of the available Document Reporting Groups, which you have created in the Setup - System Parameters - Groups menu option.
7. Postal Address The address as entered on the Edit - Accounts - Creditor (General Information tab) for the specific Creditor will be displayed.
8. Delivery Address The address as entered on the Edit - Accounts - Creditor (Remittance tab) for the specific Creditor will be displayed.

You may also enter or overtype the address in this field if the delivery address is different.
9. Available Balance The available balance on the credit facilities will increase with this Goods returned document.

TurboCASH will automatically calculate the difference between the credit limit and the current balance of your Creditors account.
10. Message The message you have entered in the Setup - System Parameters - Documents (Goods Returned tab) menu option will be displayed. You may enter or overtype this message with another message for this specific purchase document.

Once you are finished with the message, the Document Entry Details screen for Purchase and the Stock Items search facility screen will be displayed.

Title bar displays the creditor account, document type and number and quantities on hand. Click to close or exit this screen. The selected document type - Goods Returned will be displayed. The selected creditor account. The generated or selected goods returned number will be displayed. The date as entered or selected. The Reference number for the creditor, if entered. Click to go back to the previous screen (Document Entry (Header) screen. Click to delete a selected transaction or comment in a row. Click to insert a blank row to insert a transaction or comment. Click to view the Exclusive or Inclusive of VAT amounts. Click to enter a percentage for overall discount for the transactions. Click to change a line or row to a comment and enter a comment for the selected line or row. Click to clear or delete all the transactions and comments from this document. Select any available stock item from the search facility. The description for the selected stock item will be displayed. Enter the quantity for this stock item. Select a valid tax code (Input Tax for Goods Returned). You may enter discount for the transaction. The discount should be the same as for the purchase document. The amount will automatically be calculated. It is the unit price x quantities minus any discounts, if any. Scroll bar - scroll up or down to view more entries (transactions and comments). The totals for the transactions in the document. The purchase price for the selected stock item. It should be the same as that on the purchase for which the goods returned document is issued. This line or row was converted to a comment.
Select the applicable Stock Item from the Stock Item search facility and TurboCASH will automatically display the Item No., Description and Unit Amount in the applicable fields. You need to enter the quantity in the quantity order and ship fields. TurboCASH will automatically calculate the amount for the number of items placed in the line. If you are registered for VAT and VAT is applicable to the transactions, remember to check that the amounts reflect inclusive or exclusive of VAT correctly.

You should note that the original prices and any discounts, which was entered on the original purchase or goods received document, is correct on this goods returned document.

If you have selected an existing goods returned document, (which have not yet been posted or updated to the ledger), the details of the transactions for the selected document will be displayed. You may add any new items, comments, select stock items and edit the quantities and discounts.
When you are finished with the goods returned document, press the button to close or exit the Stock Item search facility. The following confirmation message will be displayed:


Click on to print the document and click on the button on the Document Entry Header screen. The document will be printed to the output method as displayed on the screen.

If you click on the button on the confirmation screen, you may print the purchase document later in the Input - Documents - Print menu option. You may also re-print the purchase document whether it is posted or not.

You may set the auto-post documents on print option in the Setup - System Parameters - Documents menu option to update or post documents automatically once a document is generated and printed. If you use this feature and click on the button not to print a document once it is generated, you need to update or post the unprinted documents in this Input - Update Ledger menu option.
You may proceed to create or edit another goods returned document or another document, or you may press the button on your keyboard to exit the Document Entry screen.


You may need to use the speed buttons on the Document Details screen to delete a transaction, insert a transaction, insert a comment, delete all the transactions in the purchase document.

Finally you need to post or update the goods returned documents to the ledger. Once a purchase or goods received document is updated or posted to the Ledger, it can not be edited.

Goods returned documents may be deleted in the Edit - Delete -Documents menu option.