Select the Account for which you wish to create
Check that the correct Account Number and
Description is displayed on this screen. Click on the Sub-Account tab to
activate the Sub-Account field.
Enter a three-digit Account Number between the
ranges 001 and 999 for the Sub-account. The following Confirmation screen will
Click on the button to create the
Enter or change the name for the Sub-account in
the Description field.
Click on the button. The Accounts search
facility screen will be displayed. Press the key on your keyboard or
click on the Close button to
close or exit the Accounts search facility screen. You may enter another
Sub-account number to create a new Sub-account or a new Account number to create
a new Account or you may press the key again to exit or close the
General Ledger Accounts screen.
If you create your first Sub-account for an Account, which is
still active and has transactions, the following Information message will be
If you click on the button, all the transactions will be
moved to the first Sub-account. Should you wish to create more Sub-accounts for
this Account, you need to generate a detailed transaction report on the Reports
- General Ledger - Transactions menu option. You then need to identify those
transactions for the other Sub-accounts and transfer those transactions to the
respective Sub-accounts in a General Journal Batch Type.
If you have entered any budget figures in the Edit - Budgets
menu option, you may need to re-allocate the budget figures to the various newly
The Account Group 1 or 2 as selected for Account will be
displayed for the Sub-Accounts. If the incorrect Reporting Group was selected
for the Account, you may select the correct group when you create the
The Income / Expense field cannot be changed when you create
Sub-accounts. If you create Sub-accounts for an Income / Expense account, this
field will be inactive, but it will reflect a selection tick. If you create
Sub-accounts for a Balance Sheet Account this field will be inactive, but it
will not reflect a selection tick.