The account number must be entered - the rest of the fields are
optional - but it is always a good idea to enter as much information as
accurately as possible to manage your Debtor Accounts.
Press the button or click on the Close button to close or
exit the Debtors search facility screen. Enter a six-digit Account Number. The
Account Number must be prefixed numerically, followed by 5 alpha or numeric
characters. As with debtors, the numeric prefix can be used to group debtors
according to your requirements. For example, use the prefix 0 to differentiate
the debtors from the creditors, followed by the first 5 letters of the debtorsí
name or other number to suit your requirements. The following Confirmation
screen will be displayed:
Click on the button. Enter the contact information or
details (name, address, postal code, up to 2 phone numbers, Fax number and
E-mail address) for the Debtor.
Select the Contact Person for this Debtor. The Contact person
is the person with whom you will usually deal. If you enter a new contact name,
which is not already created in the Edit -
Contacts menu option, TurboCASH will display
the following message:
Click on the button to enter the contact information (if
different Fax, Telephone numbers or an E-mail address is entered than already
entered). Click on the button, if the contact details are the same. You may
also, at any time, edit or change the Contact Information on the Edit -
Contact Person menu option.
Select the Salesperson, if you have already created or added
your Salespersons in the Setup - System Parameters - Salesperson menu option.
Click on the Statements tab to enter the Delivery
Address if it is different to that of the Address already entered on the General
Information screen. You may also enter the Statement Message, for the specific
Click on the Accounting Information to
enter or change the Account Disabled option, Open Item processing option, Due days, Credit Limit Charge Amount, Tax Reference number,
Discount, Interest percentages and to select Selling Prices, select the Bank Account Type and Number, select Debtor Reporting Groups 1 and / or 2 and to set the Default Account.
If you wish to change any of the information or details, you
may select the Debtor account and change the details.
If you process documents (Invoices, Credit Notes and Quotes)
for your customers or debtors, in the Input - Documents menu option,
TurboCASH uses the Stock Item file for the transactions on these Documents.
Since not all of your Items are sold on credit, you need to create a Cash Customer Account.
If you set up
Point-of-Sales system, you need to select
default Cash Sales Account, which will be used to Invoice those customers who
buys goods and pays cash or by cheque or by credit