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Using TurboCASH

 







CREATE A SET OF BOOKS
CREATE SET OF BOOKS FOR ADVANCED USERS
  
This option allows you to create your own Set of Books, without using any of the Sets of Books (templates) which TurboCASH has already included for you to be selected and customised according to your needs. Using this option, you may select to create a Set of Books with a 4-digit Accounts structure. The Set of Books will then allow you to create 4-Digit General Ledger main accounts and 3-digit sub-accounts as well as 7-Digit Debtor and Creditor Accounts. Note that this option should only be used by advanced users.

When creating a set of books in this option, you will basically have to start from scratch. No Batch Types and Groups and Accounts will be available in this option. You have to create, define and link them yourself.

When completing the Setup process in this option, your Chart of Accounts will basically consist of 3 accounts (Debtors Control, Creditors Control and Retained Earnings). You then need to create all your Ledger Accounts, Bank Accounts, Creditor Accounts and Debtor Accounts and Tax Accounts.

 

Note that when you use this option, you need to Close the Set of Books if you have an open set of books.

To create a Set of Books - Advanced Option:
Click on the File - Create Set of Books menu option or press the key on your keyboard.

Click to open an existing Set of Books Click to create a Set of Books. TurboCASH will display 5 options to create a Set of Books and a Pastel 5.2 Conversion option if you have installed the Plug-ins from the CD during the installation. Click to close an open Set of Books. Click to Delete a Set of Books. Click to Save a Set of Books with a different name or in a Different Directory on your System. Click to Backup or Restore a Set of Books. Click to Re-index your Database. Click to switch to any other available language. You will then be able to work in the selected language. Click to exit the TurboCASH program. Click to Open, Create, Close, Delete, Save, Backup, Restore, Data Re-index a Set of Books, to Choose a Different Language or Exit TurboCASH. First open a Set of Books before this menu option can be accessed. First open a Set of Books before this menu option can be accessed. First open a Set of Books before this menu option can be accessed. First open a Set of Books before this menu option can be accessed. Title bar.

The Creation Wizard screen will display the 5 options to create a Set of Books.

Select to convert your data from a previous version of TurboCASH. If not activated, you need to install an earlier version of TurboCASH 3.7 and re-install this version of TurboCASH once your Set of Books has been converted successfully. Click to make an exact copy of a selected set of books. Click to let TurboCASH guide you through the installation process. Click to create a set of books from scratch. Click to convert your data from the Pastel Version 5.2 accounting program. Click for the next step. Cancel - the creation wizard screen will be closed. Title bar. Close button - click to close or exit this screen.
Select the Customise your own Set of Books (Advanced)? option.
Click on the button. The following screen of the Creation Wizard will be displayed.

Title bar. Close button - Click to close or exit this screen. Enter an unique name for the New Set of Books. The name may not be more than 15 characters. Click to select a different destination directory or folder from the Pick a Directory screen. Click to go back to the first screen (Welcome to the Creation Wizard) where you may select another option (create, copy or convert a Set of Books). Click to launch the next step or screen of the Creation Wizard. Click to Cancel the Creation Wizard. The location or directory in which the New Sets of Books will be created. The name of any folders and the name for the Set of Books, if entered, will also be displayed.
Enter the name for your Set of Books. The name must not already exist and may not be longer than 15 characters. This name will help you to identify your set of books on your system and you will need to select this name, whenever you need to open the Set of Books or perform some other functions on the Set of Books.

The Directory in which you will create the Set of Books are displayed underneath the Location Browse button. It will usually be the default directory in which TurboCASH is installed (TCASH3) or other directory than TCASH3, which you have specified when you have installed TurboCASH. If you wish to create your Set of Books in any other directory or location on your system, you may click on the button to select any Folder or Drive on the Pick a Directory screen.
Check that your location where you wish to create the Set of Books is correct and click on the button. The following screen of the Creation Wizard will be displayed.

Title bar. Close button - Click to close or exit this screen. Click on the Next button to launch the Setup Company Info screen. Click to go back to the first screen (Welcome to the Creation Wizard) where you may select another option (create, copy or convert a Set of Books). Click to launch each of the setup menu screens as listed on the right hand side of this screen. Click to Cancel the Creation Wizard. Click on the Next button to launch the Setup Reporting Dates screen. Click on the Next button to launch the Setup Batch Type screen. Click on the Next button to launch the Setup Groups screen. Click on the Next button to launch the Stock Information Setup screen. Click on the Next button to launch the Setup Salesperson screen. Click on the Next button to launch the Documents Setup screen. Enter a 3-digit or a 4-digit Account number for the Creditors Control Account. Enter a 3-digit or a 4-digit Account number for the Debtors Control Account. Enter a 3-digit or a 4-digit Account number for the Retained Earnings Account. Select to create a 3-digit or a 4-digit Set of Accounts.
Enter a three character numeric code for each of your Creditors Control, Debtors Control and Retained Earnings Accounts (e.g. 900, 700 and 510 for 3-digit Chart of Accounts or 9000, 7000, and 5100 for 4-digit Chart of Accounts). The codes or numbers for these accounts should be carefully planned in the chart of accounts you wish to create.
Click on the button to initiate each the setup options listed on the right-hand side of the Creation Wizard screen.

Company Information Enter all your business' details such as the address, e-mail address, contact numbers and Company and Tax Registration numbers, which you need to display on all documents, reports, and lists. You may also select the Tax method applicable to your VAT registration, whether your default output option for documents; reports and lists are on screen, printer, file, e-mail or fax. You may also load a logo picture to be displayed on your reports or documents, and set your Windows operating system's default date and currency formats.
Reporting Dates This option allows you to set up the number of reporting dates required, and the start date of your financial year period. The periods or dates will be displayed in the format in which you have set your Windows Operating System's default date on the previous screen.
Batch Types This option allows you to create, delete an existing batch type or change the name of an existing batch type in which you wish to enter your and update or post your transactions to the ledger.
Groups This option allows you to set up to 2 Reporting Groups for your general ledger accounts, debtors, creditors, stock and document groups.
Salesperson This option allows you to enter the salespersons, which will be selling your stock items, or selling services.
Documents This option allows you to set up your documents Invoices, Credit Notes, Quotes, Orders, Purchases and Goods Returned documents, you wish to hand to customers (debtors) or suppliers (creditors) when sell or quote or order and purchase physical stock items and services set up in your stock item code file.
Stock Information The option allows you to define the units of stock you sell and the selling price descriptions and to set the Cost of Sales parameters.

This option should be used if you wish use stock and / or wish to generate documents such as invoices, credit notes, quotes, orders, purchases and stock returns. If you do not intend to use documents, or stock or a service stock item ("dummy stock item") if you are not trading in stock, and you do not wish to generate documents do not set your stock information up.

You may click on each of these above mentioned options to read more about the details of each of these Setup menu options.
The Set of Books will automatically be opened and ready to work in.

Before you can commence any processing, you need to create your general ledger accounts, bank account, tax, accounts, debtor accounts, creditor accounts, etc. and check or change your settings and parameters.

It is recommended that you follow the applicable or recommended options as listed in the Start up Reference for a Retail Entity if you are trading in Stock Items.

If you are a Service Entity (Not trading in Stock Items), you may follow the applicable or recommended options as listed in the Start up Reference for a Service Entity.

This should not take lots of your time, but could save you lots of extra work and frustration, since the key to the success in your processing and reports, is in the settings of the TurboCASH program.