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Using TurboCASH

 







BATCH (JOURNAL) PROCESSING OPTIONS
CREATE RECEIPTS
  
Normally you would write out a receipt in a receipt book, and then enter the details of the hand-written receipt in the receipt batch. TurboCASH allows you to create a receipt from a receipt batch, print it out and hand it to a customer or the party from which you have received payment. TurboCASH will automatically generate a receipt and insert the transaction in the receipt batch.

To Create a Receipt:
Click on the speed button or icon. You may also press the key on your keyboard. Alternatively you may press the and and keys on your keyboard. The Batch Type screen will be displayed.
Select the Receipts Jnl Batch Type and click on the button. The batch entry screen for the selected Receipts Jnl Batch Type will be displayed.

Minimise button - inactive. Restore button - click to display this screen to full size and click again to restore it to its original size. Title bar - double-click to display the screen in full size or to return to the normal size. Title bar. The name of the selected batch. Title bar. The Alias for the selected batch. Close button - Click to close or exit this screen. Click to delete a selected transaction. Click to insert a row or line above a selected transaction. Click to balance the batch, if the batch is not already in balance. Click to post or update the transactions to the ledger, if the batch is in balance. Click to enter transactions Inclusive or Exclusive of VAT. Click to list the entries or transactions entered into the batch. Click to access more processing options for the batch. Click to set the Options for this batch.
Click on the speed button or icon or press the key on your keyboard. The Process the batch options screen will be displayed.
Select the Create Receipts option and click on the button. The Create Receipts screen will be displayed.

 

Title bar. Close button - Click to close or exit this screen. Select an Account on the Accounts search facility. Enter or select a date on the Date picker, if the correct date is not displayed. Enter a description. NOTE if a Debtor account is selected, the description will be displayed on Debtor Statements. Enter the amount in figures. Select Cash, Cheque, Credit Card or Other. Select to print the receipt. If this field is blank, it will only create the transaction and no receipt will be printed. If selected, the receipt will print on the A5 size. If left blank, it will print according to the default printer settings.  Select to send the receipt to the Screen, Printer, File, E-mail or Fax. Copies - This can only be selected if the Printer option is selected. Printer Setup. Click to generate the receipt transaction in the Receipts Journal and to print the receipt, if selected. Click to cancel and close or exit this screen. TurboCASH will generate the receipt number.
Enter and Select the following options:

Option Description
Account - Select the Account to which you wish to allocate the moneys received from the accounts search facility. Usually it would be a debtor account for which the money is received. In some cases, it may also be a ledger account to be credited with the moneys received for cash (e.g. Sale of a Fixed Asset for cash).
Date - Enter the date or select the date using the date picker. The Windows Operating System date will automatically be displayed in the date field.
Description - Enter the description, which you wish to be displayed on the receipt as well as on the details of reports and on the debtor statements if applicable.
Amount - Enter the amount in figures. You may enter up to Nine billion, nine hundred and ninety nine million, nine hundred and ninety nine thousand nine hundred and ninety nine Rands (or Pounds) and ninety nine cents in this field (9 999 999 999,99).
Payment Method - Select the payment method Cash, Cheque, Credit Card or Other.
Print Out - Select to print out or not to print the receipt in the print out field. If this field is left blank, no receipt will be printed, but the details of the receipt will generate a transaction in the batch entry screen.
Use A5 Size - Select to print the receipt on the A5 paper size. If left blank, the receipt will be printed in the default paper size for the printer.
Send report to - Select Screen, Printer, File, E-mail or Fax to generate the receipt.
Copies - Not implemented - the receipt will automatically be printed in duplicate (twice).
Printer Setup - Not implemented - If Printer is selected in the Send report to field, the receipt will be printed out on the default printer, which is selected in the Setup - Preferences - Printer menu option

Click on the button. The receipt will be sent to the medium you have selected in the Send report to field, provided that the Print out field is selected. Turbo Cash will automatically insert the receipt transaction into the receipts batch from which this option was initiated.

Minimise button - inactive. Restore button - click to display this screen to full size and click again to restore it to its original size. Title bar - double-click to display the screen in full size or to return to the normal size. Title bar. The name of the selected batch. Title bar. The Alias for the selected batch. Close button - Click to close or exit this screen. Click to delete a selected transaction. Click to insert a row or line above a selected transaction. Click to balance the batch, if the batch is not already in balance. Click to post or update the transactions to the ledger, if the batch is in balance. Click to enter transactions Inclusive or Exclusive of VAT. Click to list the entries or transactions entered into the batch. Click to access more processing options for the batch. Click to set the Options for this batch. The receipt number as generated by TurboCASH will automatically be inserted. The selected receipt date will automatically be inserted. The description as entered on the Create Receipts screen will automatically be inserted. The Account as selected on the Create Receipts screen will automatically be inserted. No amounts should be entered for receipts in this column. The amount as entered on the Create Receipts screen will automatically be inserted. Scroll bar - scroll to view more transactions entered in the batch.

The receipt if print out is selected, will be displayed as follows:

The system date when the receipt was created. Heading of the source document. The receipt number as generated by TurboCASH. The name, address and contact details as entered in the Setup Company Info Address screen. The name and address as entered in the Debtors account (General Information tab), if a Debtor account was selected. The description as entered. NOTE if a Debtor account is selected, the description will be displayed on Debtor Statements. The amount received as entered in figures. TurboCASH will automatically display the amount entered in words. The selected payment method (Cash, Cheque, Credit Card or Other). Signature of the person who created this receipt.

Should you have more than 1 bank account, you need to make sure that you select the correct receipts batch for the bank account into which you are going to deposit the payment received.

You need to change the receipt number in the reference field to the deposit number on which the receipt is deposited. It is important to use the deposit number as reference number. If this is not done, you may find difficulties when matching the bank statement with the transactions in the receipts batch when you finalise the bank reconciliation.