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Using TurboCASH

 







DOCUMENT PROCESSING
CONFIRM AND CONVERT ORDERS TO PURCHASE DOCUMENTS
  
Once the creditor or supplier delivers the goods or stock items ordered, the goods are checked against the order to see that the correct quantities and quality of goods or stock items have been received. Only then may the Order (created on the Input - Documents - Orders menu option) then be confirmed and converted to a Purchase Document or Goods Received Note.

Should you find any discrepancies in the Order, for example the correct quantities of goods not delivered, you may edit the Purchase document or Goods Received Note on the Input - Documents - Purchases menu option before you post or update the Purchases Document to the Ledger. If you did not edit the Purchase document (converted Order), you will then need to process a Goods Returned Note to correct the Purchase document posted with the incorrect amounts and quantities.

To Confirm and Convert an Order to a Purchase document or Goods Received Note:
Click on the Input - Documents - Confirm menu option or press the and keys on your keyboard. The Confirm Quotes and Orders screen will be displayed.

 

Title bar - double-click to display the screen in full size or to return to the normal size. Minimise button - inactive. Restore button - click to display this screen in full screen size or to restore it to the previous size. Close button - click to close or exit this screen. All the available Orders to be confirmed and converted to Purchases. Select the Orders to copy to the Orders to Convert to Purchase on the right-hand side of this screen. Vertical scroll bar - move up or down to view more entries on the Orders list. Selected Orders will be added to the list. Horizontal scroll bar - move to the right or to the left to view more information. Enter a valid date or select a date using the Date picker. Click to add a selected Order to the Orders to Convert to Purchase list. This button will only be activated if an Order is selected from the Orders to Convert section of this screen. Click to select a Creditor account or a range of Creditor accounts. Click to convert the selected Orders to Purchases. This button will be activated when an Order is selected. Click to close or exit this screen, Select to Convert Quotes to Invoices. Select to Convert Orders to Purchases.
Select Orders in the Document Type field. The screen will change to reflect Orders, Purchase and Creditors and the list of all your Orders will be displayed.
Select the applicable Order for the Creditor and click on the button. The Order for the selected Creditor will be transferred to the Order to Convert to Purchase section of the screen.
Select the Date on which the Goods were received using the Date Picker.
Click on the button. The following confirmation screen will be displayed:


Click on the button to convert the Order and to delete the Order. If you click on the button, you may delete the Order manually in the Edit - Delete - Documents menu option at a later stage.

The Order will be removed from the Order to Convert to Purchase list and will be ready to be edited in the Input - Documents - Purchases menu option.
Click on the button or press the key on your keyboard to close or exit this screen.

You may also search for a specific Order number by entering an Order number and to click on the button.

You may also search for a specific Creditor by clicking on the button. The screen will change to list all the available orders for the selected Creditor Accounts.

Title bar - double-click to display the screen in full size or to return to the normal size. Minimise button - inactive. Restore button - click to display this screen in full screen size or to restore it to the previous size. Close button - click to close or exit this screen. A list of Creditor accounts and names for the Orders to be Converted to Purchase Documents. Vertical scroll bar - move up or down to view and select a Creditor accounts on the list, if any. Select a valid Creditor account or a range of Creditor accounts from the list. Selected Orders will be added to the list. Horizontal scroll bar - move to the right or to the left to view more information on the Purchases to Convert list. Enter a valid date or select a date using the Date picker. Click to select a Creditor account or a range of Creditor accounts. Click to save the selection for the Creditor accounts on the selected date. Click to cancel and close or exit the options screen. Click to convert the selected Orders to Purchases. Click to close or exit this screen, Horizontal scroll bar - move to the right or to the left to view more information.

Select the Creditor Account and click on the button. The screen will change to the normal screen and only the available orders for the Creditor will be displayed.