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EDIT MENU - BUDGETS
BUDGET PREVIEW
  
The budget preview report may be generated at any time while you are busy to create or edit budgets in the Edit - Budget menu option. When you enter or edit any figures, you may click on the button to view the budget figures you have entered for only one selected account. If you need to generate the Budget Performance report for more than one account, you need to generate the report on the Reports - General Ledger - Budget Performance menu option.

Should batches or journals be posted to the ledger or documents be updated to the ledger (Invoices, Credit Notes, Purchase or Goods Received Notes and Stock or Goods Returned documents) or Point-of-Sales Invoice Shift have been closed, the actual income or expenses will be listed for this year periods.

Name of the business. System date and time. Page number. Name of report. Account number and name or description. This balance is only applicable for Balance Sheet Accounts (Assets, Capital and Liabilities). The Accounting periods as set in the Setup - Reporting Dates menu option. The total for the accounting period. The actual transaction totals for This Year. The Budget figures as entered or edited in the Edit - Budgets menu option. This amount is the difference between This Year and the Budget figures. The variance amount displayed as a percentage.

 

The details of the Budget Performance report will display the account code and name as headings as well as any opening and closing balances for the selected account. The information is displayed in 5 columns and is as follows:
  1. Accounting Period - This is the accounting periods as setup in the Setup - System Parameters - Reporting Dates menu option.

  2. This Year - These figures would include the batches (Sales Journal, Purchase Journal, Receipts Journal, Payments Journal, Petty Cash Payments journal, etc. or any other batch type in which transactions were entered) which was posted to the ledger. If any documents (Invoices, Credit Notes, Purchase or Goods Received Notes and Stock or Goods Returned documents) were updated to the ledger and Point-of-Sales Invoices for which the Shift is closed, the actual transactions would be included.

  3. Budget - This is the budget amount, which is entered in the Edit - Budgets menu option.

  4. Variance Amount - This is the amount of the difference between the transaction amount in This Year column and the Budget amount in the Budget column.

  5. Variance Percentage - The difference between the transaction amount in This Year column and the Budget amount in the Budget column is displayed as a percentage.

Any amounts displayed in <> indicates a credit or negative figure. You may change this negative amount indicator to a minus sign (-) to prefix your amounts or set it to display a D (for Debit) or a C (for Credit) in the Setup - Preferences - Data Parameters menu option.