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Using TurboCASH

 







BATCH (JOURNAL) PROCESSING
PROCESS OPTIONS FOR A BATCH (JOURNAL)
  
TurboCASH provides us with 13 processing options, which is applicable to all batches. Three of these options, i.e. Balance, List and Post options, may also be accessed from the Speed buttons or icons. The following options relate to specific batches:
  • Generate Multiple Entries - generates transactions in a batch for Debtors and Creditors accounts, is available in all the batch types, except the payments and receipts journal, which is linked to a bank account.

  • Creditor Balances at date - generates the creditor balances and is only available in the Payments batch type.

  • Create Receipts - create a receipt which can be handed to a customer and this will insert a transaction in the receipts batch.
You need to select a batch type and open it before you can change the alias of a batch type.

 

To access the Options:
Click on the speed button or icon. You may also press the key on your keyboard. Alternatively you may press the and and keys on your keyboard. The Batch Type screen will be displayed.
Select the Batch Type and click on the button. The batch entry screen for the selected Batch Type will be displayed.

Minimise button - inactive. Restore button - click to display this screen to full size and click again to restore it to its original size. Title bar - double-click to display the screen in full size or to return to the normal size. Title bar. Title bar. The Alias for the selected batch. Close button - Click to close or exit this screen. Click to delete a selected transaction. Click to insert a row or line above a selected transaction. Click to balance the batch, if the batch is not already in balance. Click to post or update the transactions to the ledger, if the batch is in balance. Click to enter transactions Inclusive or Exclusive of VAT. Click to list the entries or transactions entered into the batch. Click to access more processing options for the batch. Click to set the Options for this batch.
Click on the speed button or icon or press the key on your keyboard. The Process the batch options screen will be displayed.

Title bar. Close - click to close this screen. Select to assign a key for an abbreviation or to print a list of abbreviations. Select to balance the batch and to create balancing entries to the contra account. Select to a import a batch from a valid file. Select to erase or delete all the transactions in the batch. Select to generate multiple entries for creditors and debtors with charge amounts and for debtors - fixed amounts, interest and to import transactions on accounts less than a specified amount. Select to list the entries in the batch. Select to post the batch to the ledger. Select to import repeating transactions from a repeating entries batch. Select to change the alias for the batch. Select to view the totals for each period in a batch. Select to export the entries in a batch to a delimited file format. Select to reverse all the transactions in an unposted batch. Scroll to select the Posted Batches Import option.. Click to launch the selected option. Click to close or exit this screen. Click to pay creditor accounts. These amounts will be taken from the bank account on the due date.
Select the option from the list. If you wish to use your keyboard, you may use the or arrows to select the required option.
Click on the button or press the key on your keyboard. The screen for the selected processing option will be displayed.

The Batch Entry screen reflecting the name of the batch type or journal type you have selected in the title bar of the screen will be displayed.

Right-click on the Batch Type selection screen for easy access on the context menu to initiate or perform the following Batch Processing Options:

Click to generate a list of the transactions entered or imported into the selected batch (journal). Click to launch the Batch entry screen for the selected batch on which you may enter, import or edit trasactions. Click to balance the transactions in the selected batch (journal). TurboCASH will generate the balancing entries or transactions. Click to update or post the transactions in the selected batch (journal) to the ledger. Click to delete the selected batch (journal), including all transaction entered or imported into the selected batch (journal). Click to change the alias of the selected batch (journal). Click to import the transactions from a valid file format into the selected journal. Click to write or export the transactions in the selected batch to a delimited file format. Click to transfer the amounts in the debit column to the credit column and the amounts in the credit column to the debit column for the selected batch. Click to import the transactions from a valid file format created in the Tools - Export - Posted Batches option into the selected batch. Click to delete the balancing entries (transactions) of the selected batch which was created when the batch was balanced. Click to generate a trial balance. You may select to generate the trial balance for only the transactions already posted to the ledger, only the transactions not posted to the ledger or to include or add unposted transactions to posted transactions. Click to sort the transactions entered or imported into the selected batch by date (from the oldest date to the latest date). Click to generate a batch type report for the transactions which are updated or posted to the ledger.

The following processing options may be selected on the Context menu on the Batch Type Selection screen as well as on the Processing options initiated on the batch entry screen:

  • Print - Print a list of the transactions in any selected batch (journal) which is not already updated or posted to the ledger.
  • Balance Batch - Balance the transactions entered into a selected batch or to generate balancing entries (transactions).
  • Post Batch - Post or update the transactions entered into a selected batch to the ledger.
  • Erase Batch - Delete the selected batch (journal) including all the transactions in the selected batch (journal).
  • Change Alias - Specify or change the name of the alias for the selected batch (journal).
  • Delimited File Import - Import the transactions from a valid delimited file into the selected batch (journal).
  • Write Delimited File - Write or export the transactions entered or imported in a batch to a delimited file. The transactions may be imported into a selected batch from a valid delimited file.
  • Reverse Batch - The amounts of the transactions already entered or imported in the debit columns or credit columns of a selected batch (journal) may be reversed or transferred from the debit column to the credit column and visa versa.
  • Posted Batches Import - Import the transactions from a valid file format if the transactions of a batch (journal) which have already been posted or updated to the ledger was exported in the Export - Posted Batches option.
The following processing options are also additional to the standard Processing options and may be accessed on the Context menu on the Batch Type Selection screen:

  • Edit - Open any selected Batch Entry screen on which you may enter or add transactions, edit transactions which have already been entered, (delete, insert, reverse transactions, etc.), change the alias, write the transactions to a delimited file, import transactions from a delimited file, etc.
  • Delete Balance - Delete the balancing entries (transactions) if the selected batch (journal) is already balanced.
  • Trial Balance - Generate a trial balance for only the unposted transactions (entered or imported into batches, which have not already been posted or updated to the ledger). You may also select to include the unposted transactions as well as the posted transactions or to include only the posted transactions in the trial balance.
  • Sort by date - If the transactions have not been entered or imported in the ascending date sequence date, you may select this option to sort the transactions in the correct date sequence (from the oldest date to the latest date) in the selected batch (journal).
  • Posted Batch Type - Generate batch type (journal) reports for the transactions which have been posted or updated to the ledger in all batches or a specific batch.

    If any invoices and credit notes have been updated to the ledger, these transactions will be included in the batch type report for the sales journal (or other batch (journal)) selected on the Setup - System Parameters - Documents menu option.

    If any purchase documents (goods received notes) and stock returned documents have been updated to the ledger, these transactions will be included in the batch type report for the purchase journal (or other batch (journal)) selected on the Setup - System Parameters - Documents menu option.