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Using TurboCASH

 







BATCH (JOURNAL) PROCESSING
SELECT A BATCH (JOURNAL)
  
This option lists each of the available batch types, which TurboCASH have included in a Set of Books and any other Batch Types you have created according to your specific requirements. The batch types or journals selected from this menu option allow you to enter, edit and process transactions into the selected batch type (or journal - book of first entry or the day books as some people may call it).

To Access the Batch Entry Screens or Journals:
Click on Input - Batch Entry menu option or click on the speed button or icon. You may also press the key on your keyboard. Alternatively you may press the and and keys on your keyboard. The Batch Type screen will be displayed:

Title bar. Close or exit button. Select the sales journal batch entry screen. Select the receipts journal batch entry screen. Select the payments journal batch entry screen. Select the general journal batch entry screen. Select the purchase journal batch entry screen. Select the petty cash journal batch entry screen. Select the salary or payroll journal batch entry screen. Open - will launch the selected batch entry screen. Cancel - close the batch type selection screen. Scroll bar. Scroll to view more batches or journals. Select the sales returns journal batch entry screen. Select the purchase returns journal batch entry screen. The contra account for the sales journal is displayed, if the options for this batch is set. The contra account for the purchase journal is displayed, if the options for this batch is set. The contra account for the receipts journal is displayed, if the options for this batch is set. The contra account for the payments journal is displayed, if the options for this batch is set. The contra account for the general journal is displayed, if the options for this batch is set. The contra account for the sales returns journal is displayed, if the options for this batch is set. The contra account for the purchase returns journal is displayed, if the options for this batch is set. The contra account for the petty cash journal is displayed, if the options for this batch is set. The contra account for the salaries or payroll journal is displayed, if the options for this batch is set. Select the depreciation journal batch entry screen. If you have not set depreciation journals, select the general journal batch entry screen. The contra account for the depreciation journal is displayed, if the options for this batch is set. Do not select the Cost of Sales Journal. The transactions will automatically be written up by TurboCASH when Invoices and Credit Notes for stock items are updated or posted to the Ledger. Totals for the amounts of the debit and credit columns of the batch (journal). If zero no transactions have been entered. If the debit or credit column reflects a figure and no amounts is reflected in the corresponding column, it indicates that the batch is not yet balanced.
Selected the Batch Type in which you wish to enter transactions and click on the and click on the button.
Or - Right-click on the selected batch (journal) on the Batch Type Selection screen and select the Edit option on the Context menu
The Batch Entry screen reflecting the name of the batch type or journal type you have selected in the title bar of the screen will be displayed.

Right-click on the Batch Type selection screen for easy access on the context menu to initiate or perform the following Batch Processing Options:

 

Click to generate a list of the transactions entered or imported into the selected batch (journal). Click to launch the Batch entry screen for the selected batch on which you may enter, import or edit trasactions. Click to balance the transactions in the selected batch (journal). TurboCASH will generate the balancing entries or transactions. Click to update or post the transactions in the selected batch (journal) to the ledger. Click to delete the selected batch (journal), including all transaction entered or imported into the selected batch (journal). Click to change the alias of the selected batch (journal). Click to import the transactions from a valid file format into the selected journal. Click to write or export the transactions in the selected batch to a delimited file format. Click to transfer the amounts in the debit column to the credit column and the amounts in the credit column to the debit column for the selected batch. Click to import the transactions from a valid file format created in the Tools - Export - Posted Batches option into the selected batch. Click to delete the balancing entries (transactions) of the selected batch which was created when the batch was balanced. Click to generate a trial balance. You may select to generate the trial balance for only the transactions already posted to the ledger, only the transactions not posted to the ledger or to include or add unposted transactions to posted transactions. Click to sort the transactions entered or imported into the selected batch by date (from the oldest date to the latest date). Click to generate a batch type report for the transactions which are updated or posted to the ledger.
  • Print - Print a list of the transactions in any selected batch (journal) which is not already updated or posted to the ledger.
  • Edit - Open any selected Batch Entry screen on which you may enter or add transactions, edit transactions which have already been entered, (delete, insert, reverse transactions, etc.), change the alias, write the transactions to a delimited file, import transactions from a delimited file, etc.
  • Balance Batch - Balance the transactions entered into a selected batch or to generate balancing entries (transactions).
  • Post Batch - Post or update the transactions entered into a selected batch to the ledger.
  • Erase Batch - Delete the selected batch (journal) including all the transactions in the selected batch (journal).
  • Change Alias - Specify or change the name of the alias for the selected batch (journal).
  • Delimited File Import - Import the transactions from a valid delimited file into the selected batch (journal).
  • Write Delimited File - Write or export the transactions entered or imported in a batch to a delimited file. The transactions may be imported into a selected batch from a valid delimited file.
  • Reverse Batch - The amounts of the transactions already entered or imported in the debit columns or credit columns of a selected batch (journal) may be reversed or transferred from the debit column to the credit column and visa versa.
  • Posted Batches Import - Import the transactions from a valid file format if the transactions of a batch (journal) which have already been posted or updated to the ledger was exported in the Export - Posted Batches option.
  • Delete Balance - Delete the balancing entries (transactions) if the selected batch (journal) is already balanced.
  • Trial Balance - Generate a trial balance for only the unposted transactions (entered or imported into batches, which have not already been posted or updated to the ledger). You may also select to include the unposted transactions as well as the posted transactions or to include only the posted transactions in the trial balance.
  • Sort by date - If the transactions have not been entered or imported in the ascending date sequence date, you may select this option to sort the transactions in the correct date sequence (from the oldest date to the latest date) in the selected batch (journal).
  • Posted Batch Type - Generate batch type (journal) reports for the transactions which have been posted or updated to the ledger in all batches or a specific batch.

    If any invoices and credit notes have been updated to the ledger, these transactions will be included in the batch type report for the sales journal (or other batch (journal)) selected on the Setup - System Parameters - Documents menu option.

    If any purchase documents (goods received notes) and stock returned documents have been updated to the ledger, these transactions will be included in the batch type report for the purchase journal (or other batch (journal)) selected on the Setup - System Parameters - Documents menu option.

Should your business be a retail entity which is trading in stock items, and you create documents for stock and /or service items, from your stock item code file, you should not in enter the transactions for stock items in the Sales Journal or the Purchase Journal. The same applies for credit notes in the Sales Returns, Debtor Allowances Journal, etc. or for goods returned documents in the Purchase Returns, Creditor Allowances Journal, etc.). The following source documents for stock item transactions must be entered in the Input - Documents menu option:
  1. Invoices

  2. Credit Notes

  3. Purchases or Goods Received documents

  4. Stock or Goods Returned documents
These documents may be printed and handed to your debtors (customers) and creditors (suppliers). These documents, will once it is posted or updated to the ledger, create the transactions in the sales and purchase journals for you.