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Using TurboCASH

 







BATCH (JOURNAL) PROCESSING OPTIONS
BALANCE A BATCH
  
Before you may proceed to post a batch, you need to balance the batch. This will not be necessary when your batch is in balance (i.e. where you have entered debit transactions and credit transactions of equal value) in a batch. An example for this is that when you take-on opening balances, from a trial balance obtained from your accounting records of your previous accounting system.

To Balance a Batch:
Right-click on the selected batch (journal) on the Batch Type Selection screen and select the Balance Batch option on the Context menu; or -
Click on the speed button or icon or press the key on your keyboard to balance the batch.

A progress indicator will be displayed, while TurboCASH generates the balancing entries for the batch. TurboCASH will first validate and check the batch entries and will then balance the batch entries.

 





I It is recommended that you do not use your computer for anything else while the process is running. When this process is finished, the balancing entries will automatically be inserted directly below your last transaction entry.

Minimise button - inactive. Restore button - click to display this screen to full size and click again to restore it to its original size. Title bar - double-click to display the screen in full size or to return to the normal size. Title bar. Title bar. The Alias for the selected batch. Close button - Click to close or exit this screen. Click to delete a selected transaction. Click to insert a row or line above a selected transaction. Click to balance the batch, if the batch is not already in balance. Click to post or update the transactions to the ledger, if the batch is in balance. Click to enter transactions Inclusive or Exclusive of VAT. Click to list the entries or transactions entered into the batch. Click to access more processing options for the batch. Click to set the Options for this batch. Enter the document or reference number for the transaction in this column. Enter or select the date of the transaction in this column. Enter a description for the transaction. Select the Debtor Account. Select a valid Tax (Output VAT) Account, if you are registered for VAT and VAT is applicable to the transactions. Enter the debit amounts for Debtor Accounts. No amounts should be entered for sales invoices in this column. Scroll bar - scroll to view more transactions entered in the batch. TurboCASH will generate the balancing entries to the Contra account set for this batch.

Balancing entries are indicated by 8 asterisks ( ******** ) in the Reference Field. The Date of the balancing entries will be the date of the last transaction, which you have entered. BALANCING ENTRY followed by the Batch name and the alias name are displayed in the Description field.

Minimise button - inactive. Restore button - click to display this screen to full size and click again to restore it to its original size. Title bar - double-click to display the screen in full size or to return to the normal size. Title bar. Title bar. The Alias for the selected batch. Close button - Click to close or exit this screen. Click to delete a selected transaction. Click to insert a row or line above a selected transaction. Click to balance the batch, if the batch is not already in balance. Click to post or update the transactions to the ledger, if the batch is in balance. Click to enter transactions Inclusive or Exclusive of VAT. Click to list the entries or transactions entered into the batch. Click to access more processing options for the batch. Click to set the Options for this batch. Enter the document or reference number for the transaction in this column. Enter or select the date of the transaction in this column. Enter a description for the transaction. Select the Debtor Account. Select a valid Tax (Output VAT) Account, if you are registered for VAT and VAT is applicable to the transactions. Enter the debit amounts for Debtor Accounts. No amounts should be entered for sales invoices in this column. Scroll bar - scroll to view more transactions entered in the batch. You need to overtype the descriptions which TurboCASH generated.

Overtype the description as it is not very meaningful to an outside auditor or accountant. If you overtype these it will definitely make it easier to trace and reconcile transactions.
  • Overtype the description with "Sales Invoices INV001 - INV003" in the description column.

  • Overtype the VAT description with "Output VAT INV001 - INV003" in the description column.

  • Do not overtype the ******** as it will indicate that these are contra transactions.

After the batch is balances, you still need to do the following to finalise the batch:

 Click on the speed button or icon or press the key on your keyboard to change the alias. This will help you if you wish to identify a specific batch, if you wish to generate a batch type report or if you wish to export posted batches to a file.
Click on the speed button or icon or press the key on your keyboard to list the batch. It is a good idea to list the batch and check the entries on the batch thoroughly. If there are any errors, you may edit the batch before posting the batch.
Click on the speed button or icon or press the key on your keyboard to post the batch. TurboCASH will post the entries to debit the individual accounts (i.e. debtor accounts), credit the total to the contra account (i.e. sales account) and credit the VAT amount to the Output VAT account.


You may also post batches from the Input - Update Ledger (Batches tab) menu option.