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Using TurboCASH

 







BATCH (JOURNAL) PROCESSING OPTIONS
SET AN ABBREVIATION DEFINITION
  
You may define any abbreviations, which you wish to enter in the description fields for each description, which is of a repetitive nature. You only need to select the key to transfer the full description when the cursor is in the description field of the batch entry screen.

To Set an abbreviation.
When the cursor is in the description field (of any Batch Entry screen) when entering a transaction in a batch, click on the speed button or icon. You may also press the key on your keyboard. The Process the batch options screen will be displayed.
Select the Abbreviation Definition option and click on the button. The Set an abbreviations screen will be displayed.

Title bar. Close button - Click to close or exit this screen. Enter any unique numeric keys (0 to 9) or alpha keys (a to z) Click to print the list.
Press an alphabetical or numeric key on your keyboard you wish to assign to an abbreviation. The following screen will be displayed:

 

Title bar. Close button - Click to close or exit this screen. Enter any description to be inserted when you press a key in the description column of a batch.
Enter the description for the abbreviation. Note that the description should be useful to debtors or creditors if the abbreviation key is selected when entering transactions for debtors or creditors, since this abbreviation will be displayed on debtor statements and creditor remittance advises.
Click on the button or press the key on your keyboard.

If you click on the button on the first screen of the Set an abbreviations screen, a list of your abbreviations will be printed.



If you press any of your abbreviation keys the descriptions will be transferred to the description field for a transaction. In this example, the descriptions for the a, b and d keys will be transferred to the description fields of the batch entry screen. If you have assigned numerical characters (0 to 9) they will be listed before the alphabetical keys are listed.