Backup files are used to Restore a Set of Books to the set of data from which the Backup File was created. TurboCASH also allows you to create a backup file and send it directly via e-mail.
Backups are copies of your data that you make on a regular basis. You will need backups in case of a file corruption caused by power interruptions, hardware failures and other errors. Backups are also critical in case of fire and theft of your computer. It is therefore a good idea to store your backup disks in another location.
It is also recommended that you complete a BACKUP in the following instances:
Prior to performing any major processes, such as Delete a Set of Books and Data Re-Index from the File Menu and Global Processes (Clear / Reset, Do Year End, Transfer Balances) on the Tools menu.
Old data on your previous version of TurboCASH or other accounting package (Pastel 5.2) prior to conversion to TurboCASH.
On a regular basis: Depending on your need and volume of work. The following minimum is recommended:
2 - 3 sets daily re-used weekly or every 3rd to 4th day.
- 2 weekly sets - re-used every 3rd week.
12 Monthly sets - done at the end of each month, and
re-used each year.
- 1 set prior to year-end and kept permanent.
To Make a Backup:
Click on File - Backup/Restore Set of Books menu option or click on the speed button or icon. You may also press the and and keys on your keyboard. If a Set of Books is open on your system, TurboCASH will automatically close the Set of Books and the Backup Set of Books screen will be displayed.
Click on the icon, if not already displayed.
Select the Name of the Set of Books you wish to Backup.
The name for the Backup file will be displayed by default as tcBackup. Overtype this file name with any other file name.
The date and time of your operating system is automatically inserted in the file name (e.g. tcBackup200503011544) after the default tcBackup file name. (In this example, the date and time format is YYYYMMDD followed by the Hour and Minutes. – The format may differ if your operating system's short date style or format is set different.) It is recommended that this date and time not be overtyped, if you enter a name for your backup file.
If you need to create a backup file onto your system, make sure that the Backup to E-mail option is not selected. If you need to send the backup file via e-mail, select the field. For Internet and E-mail security purposes and firewall settings, you need to remove the tick in the field. TurboCASH will then create the backup file in the .zip file format.
Select the Drive to Backup to. The default backup path (drive or folder) for a set of books as set in the Setup - Preferences - Backup Path menu option will be displayed. If you have not set the default backup path, the default system drive (normally this would be the Stiffy Drive A) will be displayed. If you wish to select any other available drive or folder on your system, you may click on the Folder icon on the right-hand side of the Backup To field. The Browse for Folder screen will be displayed on which you may select any other backup target folder on your hard drive.
Remember to insert a Stiffy Disk if you have selected your Stiffy drive as the Backup target. Click on Backup and the process will start. If the Stiffy is full, TurboCASH will prompt you to insert the next disk until the backup process is completed. TurboCASH also allows you to backup to a Re-Writable CD, provided that you have a CD writer installed and formatted disks on your system.
Click on the button to start the backup process.
While the Backup process is running, the files that backed up from and added on your backup disk or location on your hard drive or network drive will be displayed. When the backup process is completed, the following Information screen will be displayed:
Click on the button and click on the button on the Backup Set of Books screen. You may also press the button on your keyboard to close or exit the Backup Set of Books screen.